Payroll Staffing Specialist – Daas Healthcare Corp – Lincolnwood, IL

Job description

Are you interested in joining a dynamic, fast- growing team as a Payroll Staffing Specialist? Daas Healthcare located in Lincolnwood, IL is currently searching for a team player with strong communication skills and ability to work in a fast- paced environment. Competitive salary and Benefits!

Job Description:

The Payroll-Staffing Specialist is responsible for providing a broad and varied range of high level administrative, timekeeping, and data management functions to ensure staffing level needs are continually met for a fast paced, collaborative environment in accordance with department policy and regulations. As a Payroll-Staffing Specialist, you will oversee the payroll, timekeeping, and scheduling system updates, track and monitor staffing trends, and generate reports as needed.

Major Duties and Critical Tasks:

· Assist with maintaining scheduling system and/or manual records of staffing assignments and changes.

· Work collaboratively with the leadership team to facilitate staffing changes.

· Validate and process all payroll for your assigned facilities.

· Maintain personnel database regarding salaries.

· Reconcile insurance and 401k deductions.

· Address and resolve employee complaints related to processing payroll.

· Manage and oversee the total expense of payroll, advise management of excessive increases in payroll.

· Assist with data collection for reporting on financial indicators and staffing related data.

· Supervise the communication, operation, and departmental information handling process, to ensure prompt and accurate institutional information is provided to staff and leadership.

· Effectively and independently monitor information processing functions for the department including staffing resource allocation, establishment of work standards, determination of work priorities, and problem solving.

· Evaluate and implement departmental systems and procedures to maximize and ensure efficiency, as required.

· Utilize staffing software applications and applicable reports daily to logistically provide supplemental resources to the institution.

· Recommends to the Administrator the number and level of personnel to be employed.

· Assists in determining nursing staffing, evaluates employee performance to DON, ADON, and Administrator concerning wage and salary adjustments, hiring, terminations, and transfers.

· Stays well-informed of staffing needs as census increases and decreases.

· Contacts each nursing unit each morning to validate the schedule against actual. Adjusts as needed with the assistance of the scheduler.

· Consults with DON and ADON if agency staff is needed. Log any requests for agency staff.

· If agency staff is used, compare hours worked against the daily staffing sheet and maintain work sheets with the Agency Log.

· Calculates per patient day (PPD) hours daily for licensed staff and C.N.A. staff for the day and week to date and forwards to the DON and Administrator.

· Daily, checks the time and attendance system and informs the supervisor when any employee reaches a threshold level according to the Attendance policy.

· Prepare a list daily of employees arriving late, staying beyond the scheduled time, or leaving early without approval, and call-ins and forward to the Administrator, Nurse Managers, ADON, and DON.

· Other related duties as assigned.

Required Education and Experience:

· Must have, as a minimum (1) year experience in long term care.

· Must be a high school graduate or equivalent.

Skills:

· Versatility, flexibility, and willingness to work with constantly changing priorities with enthusiasm.

· Strong interpersonal skills.

· Ability to work efficiently and thoroughly.

· Must have strong ability to multi-task.

· Must have knowledge of all Microsoft office suites including, but not limited to: Word, Excel, PowerPoint, Outlook etc.

· Must possess the ability to make independent decisions in certain circumstances.

· Must be able to understand and carry out written and oral instructions.

· Must be able to work independently and as a member of a team.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location:

• One location

Work Remotely: