Sales Order Processing Administrator
Who We Are:
Originally, the manufacturer of one of the world’s first electronic key management systems in 1994 – we are now the global leader in innovative technology for sophisticated, intelligent key management systems and locker solutions. We operate in a wide variety of markets such as Healthcare, Education, Commercial Enterprise and Critical Infrastructure, Government, Hospitality and more.
Traka products and solutions solve real-world problems by securing, managing and auditing the keys and equipment at the heart of a successful operation from small business to fortune 100 companies.
Traka became part of ASSA ABLOY in April 2012, who are a more than 8 billion Euro organisation and the global leader in access solutions. Every day we help people feel safe, secure and experience a more open world. ASSA ABLOY products can be seen and used everywhere you go in your daily life from brands such as Yale, Chubb and HID.
With its continued rapid growth, in January 2019 Traka became part of the Global Solutions division of ASSA ABLOY which allows Traka to grow further globally, and leverage group developments, including Cloud technologies.
We are always looking for diverse, talented, energetic people with integrity and the desire to succeed. We are an equal opportunity employer offering competitive salaries and benefits in a team environment where you can freely speak across teams and departments to seek help and guidance.
Working for Traka means that you will be part of an agile environment, with innovative solutions to improve our customers’ lives.
Your Opportunity:
Become a valuable member of our Finance team making a genuine, positive impact in the lives of our customers. Support the organization by processing daily sales and operational financial transactions.
This person will across the organization with the finance, sales, and operations teams, assisting in projects and key functions as needed. Maintenance of our central financial and CRM systems is crucial to Traka’s success, and you will be a key contributor in this process.
The role will perform responsibilities in accordance with all company standards, policies and procedures.
Who You Are:
You are motivated, passionate and curious about solving real-world problems through technology solutions. A strong communicator who is fanatical about customer service and teamwork, with a strong attention to detail.
Functional Competencies:
- This position provides clerical and administrative support to various programmatic efforts within all Traka Systems
- The individual is expected to be extremely detail oriented and have strong administrative and communication skills
- Maintain customer database by entering new and updated customer and account information as needed
- Monitors Open Sales Orders to ensure accuracy of reporting
- Review and process Purchase Orders received via mail, email and/or fax to ensure accuracy against sales orders and proposals from RSM’s
- Resolve any discrepancies on the Purchase Orders with the RSMs and/or customers
- Generate daily Open Sales Order report
- Assist Finance team with duties as needed to meet specific goals, including but not limited to month end and daily/monthly financial reporting
- Uphold Traka USA’s outstanding reputation for delivering superior customer service to retain market edge over competitor products and services
Essential skills:
- Associates Degree or equivalent experience required
- 1 to 3 years related project coordination, or administration experience with financial responsibilities
- Proficient in Microsoft Windows, Word, Excel, Power Point and related cloud based project management or CRM platforms. Salesforce or Smartsheets experience a plus
- Ability to multi-task and prioritize among assignments with a strong adherence to deadlines
- Exceptional verbal and written communication skills, both with internal and external customers
- Must be organized, detail oriented and self-motivating
- Additional functions and requirements may be assigned by supervisors as deemed appropriate and to meet the customer’s needs
Physical Requirements
- Normal, corrective vision range; ability to see color and to distinguish letters, numbers and symbols.
- Frequently required to sit, stand, walk, talk, hear, bend and reach.
- Ability to reach with hands and arms.
- Ability to lift, push and pull up to 30lbs as needed
- Ability to sit and/or work on your feet for up to 8 hours per day
Benefits
Eligible after 90 day probation period
- 15 days PTO in addition to federal holidays
- Health insurance
- Dental insurance
- Vision insurance
- 401k option
- Laptop
- Cell phone (for company use)
- Modern office work environment with free drinks and snacks
Source: Indeed.com
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