HR Coordinator – Heniff Transportation Systems, LLC – Oak Brook, IL

Job Title: Human Resources Coordinator

Department: Human Resources

FLSA: Non-exempt

Status: Full Time

Reports to: VP of Human Resources

Position Summary

The Human Resources Coordinator provides administrative support to the human resources function as needed, including but not limited to: onboarding new hires, benefits support, posting jobs and maintaining posts, updates hiring report, recordkeeping and file maintenance. This role also helps facilitate various human resources processes.

Duties and Responsibilities:

  • Process background checks, including reviewing results, initiating adverse action notices, and communicating results with hiring managers.
  • Confirm job offers and create offer letters.
  • Prepare and assemble onboarding materials; ensure materials are completed by employees and follow-up as needed.
  • Perform customer service by answering employee requests and questions.
  • Maintain HRIS records by performing updates to employee information timely.
  • Confirm the completion of Form I-9 and verify supporting I-9 documentation for new hires; maintain I-9s for all employees.
  • Maintain employee files, including storing medical/confidential information separately from personnel files.
  • Assist with scheduling and conducting exit interviews; create and maintain a report identifying trends and concerns that require timely action; share report with VP HR.
  • Manage and actively promote the employee wellness program.
  • Assist with the audit preparation.
  • Assist with recruiting efforts to include posting new positions, removing filled positions, screening resumes, assist in scheduling interviews and book travel arrangements, when needed ; provide follow-up letters to candidates.
  • Other general administrative duties as necessary.

Job Requirements

Education and Experience:

  • Bachelor’s degree in Human Resources or related field
  • Proficiency with Microsoft Word, Outlook, Excel, etc.

Preferred qualifications

  • 1 to 3 years’ experience in similar role
  • HRIS, Paylocity or ADP experience
  • HR certification
  • Excel reporting and data analysis

Essential Qualifications:

  • Strong organizational and analytical skills
  • Solid communication skills and attention to detail
  • Ability to work effectively with all levels of the organization
  • Ability to be flexible and adapt to change in a fast-paced organization
  • Strong customer service orientation, ensuring needs and deadlines are met in a timely manner
  • Demonstrate a positive, proactive and motivated attitude
  • Proven focus on continuous improvement in the workplace
  • Strong problem solving skills

Language Skills

  • Ability to read, write and speak English proficiently

Physical Demands:

  • While performing the duties of this job, the employee is regularly required to talk or hear.
  • May be required to stand, walk, sit, use hands to feel; reach with hand and arms, and stoop, kneel or crouch as needed.
  • Specific vision requirements include the ability to see at close range, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

  • The position typically operates in a standard office environment.
  • This position routinely uses office equipment such as computers, phones, photocopiers, file cabinets, and fax machines.

Source: Indeed.com
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