CIRCLE CITY PREPARATORY SCHOOL
OPERATIONS COORDINATOR
Job Order Details
Job Title: Operations Coordinator
Start Date: As soon as possible
Status: Full-Time (some weekends, evenings), Exempt
Job Category: Operations
Overview:
The Operations Coordinator (OC) partners directly with staff, students, and families at Circle City Prep and is responsible for maintain operational excellence at the school. The OC is a key member of the school’s Operations Team reporting to the Director of Operations. The Operations Coordinator will play a critical role in ensuring CCP is equipped to prepare students for academic success and a life of opportunity and choice.
Background on the Organization:
Circle City Prep’s philosophical approach to creating a transformational school for the students of Indianapolis is based on three foundational beliefs: 1) Every child, no matter race, socio-economic status, zip code or home language, can be on a path to college; 2) Students thrive in a structured and supportive environment; and 3) Teaching leadership and self- advocacy is a critical component to building our country’s future leaders. For more information, please visit our website: www.circlecityprep.org.
Job Responsibilities:
Front Office Management
Provide exceptional customer service to all stakeholders and visitors who interact with the front office
Ensure front office is highly organized, welcoming, and structured efficiently for visitors, staff and scholars
Support family communications and develop deep relationships with scholars and families
Manage phones and use systems to communicate information to staff, scholars and families
Manage key front-office systems including visitor management, mail and package deliveries, and faxes
Support late-arriving students with signing-in and receiving a pass to go to class
Ensure compliance with school safety protocols and visitor expectations
Light nurse responsibilities (band-aids, medication distribution)
School-Wide Operations
Support execution of campus arrival and dismissal procedures
Manage system for daycares and early pick-ups
Support printing and distribution of materials including report cards, awards, testing materials, and posters
Support logistics and execution of on and off-site special events, including family events and field trips
Serve as a staff point-of-contact for custodial needs
Support maintenance of student information system (i.e. contacts, addresses, etc.)
Attendance & Enrollment
Collaborate with operations team on systems related to enrollment, attendance, and student retention
Support families with enrollment, registration, and student records processes
As an equal opportunity employer, Circle City Prep hires without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, disability, or any other category protected by applicable law.
Manage daily attendance system, including tardies, excused and unexcused absences, and early pick- ups
Execute and record daily attendance calls for absent scholars
Requirements:
To be considered as an Operations Coordinator role, you must have/be:
Associate’s or completing Bachelor’s degree, Bachelor’s degree (preferred)
Experience teaching in public elementary school (preferred)
Experience using information systems and cleaning data (preferred)
Track record and evidence of exemplary personal organization.
Belief in and alignment with Circle City Prep’s core values and educational philosophy is non-negotiable.
Pass a criminal background check, as required by law
Apply Today!
Go to www.circlecityprep.org and click Join Our Team and our application submission link.
As an equal opportunity employer, Circle City Prep hires without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, disability, or any other category protected by applicable law.
Job Type: Full-time
Pay: $35,000.00 – $40,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
COVID-19 considerations:
No one is allowed in the building without a mask. We have an intercom system to speak with visitors before they enter the building.
Education:
- Associate (Required)
Experience:
- Customer Service: 1 year (Preferred)
Work Location:
- One location
Typical start time:
Typical end time:
Company’s website:
- www.circlecityprep.org
Benefit Conditions:
- Waiting period may apply
Work Remotely:
COVID-19 Precaution(s):
- Remote interview process
- Personal protective equipment provided or required
- Plastic shield at work stations
- Temperature screenings
- Social distancing guidelines in place
- Virtual meetings
- Sanitizing, disinfecting, or cleaning procedures in place
Source: Indeed.com
