Executive Administrative Assistant – Genoa Healthcare – Renton, WA

We recently joined OptumRx, a pharmacy care services company that is part of Optum and UnitedHealth Group’s family of businesses. We are part of a leading information and technology-enabled health services business dedicated to making the health system work better for everyone. Take a closer look to learn why a career with Genoa Healthcare might be the path to discovering your life’s best work.^SM

We are seeking to hire a full time Executive Administrative Assistant to support our CEO located in Eagan, MN or Renton, WA. 

　

Major Duties & Responsibilities:

• Handles details of a confidential nature and performs administrative functions based on understanding of company policy, executive’s views and philosophy
• Reviews and prioritizes pharmacy site visits report for additional CEO follow up
• Manages FTE approval processes and timelines to ensure deadlines are met/exceeded
• Assembles executive reports, dashboards and coordinates collection of ad hoc materials and information
• Plans and coordinates field operations and functional on-site quarterly meetings and events.
• Monitors and identifies critical and/or urgent situations requiring immediate executive attention
• Coordinate travel arrangements – including car, flight, hotel accommodations
• Calendar access and scheduling
• Email coordination and management to ensure prioritization and elimination on non- business critical information
• Coordinates and arranges meetings, prepares agenda, reserves/prepares facilities:
  • Corporate Functions
  • Quarterly Business Reviews
  • Executive staff meetings
• Coordinates all aspects of expense reporting for CEO.
• Preparing/copies of material in preparation for meetings
• Prepares and manages contracts for review, and approval including delegation of authority and processing of signed/executed agreements (both external and intersegment to UHG enterprise)
• Develops and assembles executive summaries using word, excel and/or PowerPoint templates.
• Creates presentations including excel spreadsheets, graphs and charts using MS office tools and technology.
• May be required to respond to emails/calls during non-business hours to support changes in travel or meeting accommodations
• Potential for travel up to 10%
• Other duties assigned as needed

 

Educational or Skills Requirements:  

• Ability to maintain professionalism and composure under stressful situations
• Minimum 3 years prior executive administrative experience
• Excellent communications (oral and written) and interpersonal skills
• Extensive knowledge of office operations
• Entrusted with highly confidential and sensitive information
• Constant exercise of independent judgment
• Ability to prioritize, work independently, take initiative, and handle multiple tasks in a professional and organized manner
• Demonstrates strong expertise in Microsoft Office Suite (specifically outlook, word, Excel and PowerPoint) and other technical systems such as SharePoint
• Demonstrates strong expertise in self-service enterprise applications and systems.
• Ability to coordinate meeting plans, schedules, and events in a detailed and cost effective manner

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

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Source: https://www.careerbuilder.com/job/J3P7LK70FVBFD7SJ1HN?ipath=rss

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