MEDICAL OFFICE SPECIALIST – OB/GYN CLINIC (FT) – West Park Hospital – Cody, WY

Req # 3827

DEPARTMENT: OB/GYN Clinics
REPORTS TO: Physician Clinics Medical Practice Manager
JOB SUMMARY
The Medical Office Specialist is responsible for all clerical, secretarial, scheduling and registration functions of the OB/GYN Clinic. The employee must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served on his or her assigned unit. The individual must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirements relative to his or her age-specific needs, and to provide the care needed as described in the unit’s policies and procedures.
JOB REQUIREMENTS
Prefer High School Graduate with some college work in secretarial or clerical work
EXPERIENCE
Two years of secretarial, bookkeeping and receptionist experience preferred
SKILLS
Ability to relate well and work well with all types of people a necessity, along with well-developed written and verbal skills and interpersonal skills.
REQUIRED CERTIFICATIONS: N/A
ESSENTIAL FUNCTIONS

• Serve as receptionist, answering phone and receiving clients and visitors.
• Secretarial duties for the OB/GYN Clinic.
• Manage physician appointment schedule by filling open slots based on provider guidelines.
• Complete purchase orders, maintain inventory, and order items from materials management.
• File maintenance requests and ensures items are repaired.
• Close Clinic Cash Drawer Daily
• Reconcile Petty Cash Drawer
• Perform record search for insurance companies, doctors, and complete requests for information.
• Complete point of contact scanning.
• Appropriately register prospective patients into the EMR.
• Retrieve mail from mailbox and Administration. Distribute to appropriate staff.
• Maintain hospital and Medical Record ID numbers and medical records on all patients.
• Work effectively with office physicians daily, being flexible to maximize office efficiency.
• Collect amounts due from patients at time of service according to CRH policy.

SECONDARY FUNCTIONS

• Attend meetings as requested and take notes.
• Perform duplication of necessary materials/correspondence, etc.
• Serve on committees as requested.
• May be requested to perform other duties and responsibilities for which the individual is qualified.

Job Type: Full-time