Fellowship Program Coordinator – Stanford University – Stanford, CA

The Department of Pediatrics at the Stanford University School of Medicine, is seeking a highly organized and motivated Fellowship Program Coordinator 2 to support the Fellowship Programs within the Division of Gastroenterology, Hepatology, and Nutrition (Pediatric GI).

The Fellowship Program Coordinator is expected to manage, administer and support the operations of the clinical fellowship programs, which may include multiple subspecialties. Establish program activities, prioritize program-related tasks and ensure that important deadlines are communicated and met. This position requires applying analytical and critical thinking skills to strategically manage critical aspects of our fellowship programs, and ensure effective and efficient execution of our administrative processes and procedures for the programs. The job responsibilities will involve problem solving of administrative issues; handling sensitive and confidential information; serving as the liaison to the campus community, faculty, staff, and external organizations; coordination of administrative and HR functions; facilitation of events; and management of other program activities as assigned.

The Fellowship Program Coordinator has a challenging and rewarding job working with an exceptional group of faculty and staff in a dynamic and friendly work environment.

The Pediatric GI Division has ~30 pediatric gastroenterologists with nationally recognized expertise through their research, teaching, and clinical programs which attracts leading candidates to their fellowship program. We have a mission of healing children with digestive disease through innovation. Our Pediatric GI Specialty provide comprehensive GI care to children throughout our region. We lead global destination programs that deliver highly specialized care and train the next generation of pediatric gastroenterologists, and inspire hope through innovation. Our high quality, collaborative care is driven by cutting-edge research and active partnerships between doctors, nurses, and staff throughout the Stanford Children’s Health network, scientists at Stanford University, and patient families. Together, we are changing the lives of children today and shaping care for tomorrow.

The Department of Pediatrics is a dynamic, stimulating place to work and because we are focused on growth and improved excellence, our staff have particularly challenging and rewarding roles.

Duties include:

• Independently implement, administer and evaluate day-to-day activities of residency/clinical fellowship program(s) by identifying and executing responsibilities, making recommendations that impact policies, programs and standards, and ensuring compliance and follow-up, as needed.
• Act as key contact for the program to interpret and apply complex policies, procedures and program guidelines (such as those from ACGME – Accreditation Council for Graduate Medical Education). Review exceptions to policies to determine if exceptions are allowable. Identify, troubleshoot and report compliance issues and assist in correcting situations.
• Initiate and manage the annual recruitment, on-boarding and off-boarding processes, including coordinating all interviews and collecting feedback on applicants. Summarize ratings and provide recommendations to program director and selection committee.
• Participate in ranking meetings and provide feedback on strengths/suitability of applicants. Communicate requirements to newly matched residents. Administer appointments to the hospitals/university.
• Manage the residency/clinical fellowship and faculty evaluation process by establishing and executing project plans, timelines, and objectives. Present analysis of programs and evaluations.
• Develop, distribute, maintain and analyze the resident rotation, vacation and leave schedules based on accreditation requirements with oversight of Program Director.
• Ensure compliance with accreditation, licensing board, professional association, ACGME requirements, GME Office requirements for the residency curriculum, goals and objectives for each level of training. Ensure interns are credentialed before starting any rotation.
• Act as a liaison and advocate in support of residents and hospital administration. Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program affiliation agreements, and external rotations. Manage the goals and objectives for fellows’ rotations through other clinics; recommend actions to be taken if goals are not being met.
• May assist with budget activities for various residency activities, including monitoring expenses.
• Plan annual events, organize meetings, and assist in the preparation for ACGME Site Visits and internal reviews. Develop brochures, invitations, or advertisements for events/lectures.

• – Other duties may also be assigned