Administrative Assistant to the Associate Deans – Old Dominion University – Norfolk, VA

To serve as initial point of contact for the Darden College of Education and Professional Studies and to provide comprehensive administrative support to the Associate Deans and general office support to the Dean’s Office. This includes serving as the primary backup to the Dean’s Executive Assistant.

Type of Recruitment Knowledge, skills and abilities

Considerable knowledge of standard office/administrative policies, practices, and procedures.
Effective customer service and problem resolution skills and techniques. Demonstrated outstanding organizational and time management skills. Demonstrated effective oral and written communication skills. Demonstrated ability to pay close attention to detail, including proofreading skills and the ability to use proper grammar, spelling, and punctuation. Demonstrated proofreading skills to include the ability to use proper grammar, spelling and punctuation.
Demonstrated ability to understand, interpret, and explain policies and procedures. Demonstrated ability to work on multiple projects simultaneously with minimum supervision. Demonstrated ability to exercise sound judgment in dealing with people, information, and problems.
Demonstrated ability to work in a fast-paced environment in a highly professional manner with a diverse group of faculty, staff, academic administrators, and visitors. Demonstrated ability to resolve and interpret complex issues and/or policies and prioritize tasks independently.

Special licenses, registration or certification


Education or training


Level and type of experience

Considerable experience providing administrative support in an executive-level office. Working experience utilizing information systems (e.g., Microsoft Office) to prepare correspondence, produce reports and manipulate data. Working experience using Banner or similar systems for scheduling, finance, and general student data.

Preferred knowledge, skills, abilities, education, experience, licensure, certification

Considerable experience utilizing Microsoft Office. Some knowledge of university and academic policies and procedures. Working knowledge of University and State practices and policies relating to travel, hiring practices, and general office procedures. Bachelor’s Degree in a related field or an equivalent combination of education, training, or experience.

Conditions of Employment

In accordance with Executive Directive #18 issued by Governor Ralph Northam effective September 1, 2021, all Old Dominion University employees who enter the workplace or work remotely must disclose their vaccine status to the designated university personnel. Employees who are not fully vaccinated or who refuse to disclose their current vaccine status, must undergo weekly COVID-19 testing and disclose weekly the results of those tests to designated university personnel.

Annual Salary/Hourly Rate Salary is commensurate with education and experience and begins at $ – 28,354

Job Requisition Number


Job Open To

General Public

Open Date


Close Date


Open Until Filled


Special Instructions Summary


Criminal Background Check

The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

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