Sr Admin Asst Clinical – Division of Surgical Oncology and Endocrine Surgery
Job Administrative and Clerical Support
Primary Location TN-Nashville-Preston Cancer Research Building
Organization Surgery Admin Staff 104739
Shift First Shift
JOB SUMMARY:
This job code is for those who need Electronic Medical Records access as part of their role. Performs administrative and business support related duties of a complex nature in support of an area with minimal guidance. The Division of Surgical Oncology and Endocrine Surgery is looking to add an administrative assistant to its team. The division of Surgical Oncology and Endocrine Surgery has 15 surgeons, 6 Advance Practice Practictioners and one Breast Surgical Oncology Fellow. This Administrative Assistant will be joining an administrative team that has 2 administrative assistants and 2 surgery schedulers. The ideal candidate will have strong communication skills- written and verbal, be a team player, and have the ability to multi-task and manage tasks with limited supervision. See below for some additional key responsibilities for this position and other duties as assigned.
Position Shift:
- Full Time/Non-Exempt Position
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KEY RESPONSIBILITIES:
- Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
- Calendar management
- Travel support
- Recordkeeping and monitoring faculty licensures and membership dues
- Paying licensure renewal and membership dues fees
- Provider provider communication
- Answer and route incoming calls
- Monitor supplies
- Assist the General Ledger reconciliation
- Assist with faculty CV and Educator Portfolio
- Complete Faculty Time Away
- Complete Provider Time Away
- Assist with faculty reappointments
- Assist with faculty recruitment and onboarding
- Scheduling meeting and conferences
- Booking travel and submitting for reimbursement
- Ensuring conference registrations are paid
- Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
- Compiles data, analyzes information and summarizes findings in support of an area.
- Prepares reports and other documentation as requested.
- The responsibilities listed are a general overview of the position and additional duties may be assigned.
CORE ACCOUNTABILITIES:
- Organizational Impact: Performs non-routine tasks that significantly impact team’s performance with minimal guidance.
- Problem Solving/ Complexity of work: Conducts research and analysis to solve some non-routine problems.
- Breadth of Knowledge: Applies broad job knowledge and has basic job skills in other areas.
- Team Interaction: Provides informal guidance and support to less experienced team members.
Position Qualifications:
High School Diploma or GED (or equivalent experience) and 4 years relevant experience. (**strong work-ethic, with a proactive, positive disposition, excellent communication skills (both oral and written) and commitment to high quality results strongly preferred**)
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Physical Requirements/Strengths needed & Physical Demands:
- Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time.
Movement
- Occasional: Standing: Remaining on one’s feet without moving.
- Occasional: Walking: Moving about on foot.
- Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
- Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.
- Occasional: Push/Pull: Exerting force to move objects away from or toward.
- Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.
- Frequent: Sitting: Remaining in seated position
- Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.
- Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.
- Frequent: Bimanual Dexterity: Requiring the use of both hands.
Sensory
- Continuous: Communication: Expressing or exchanging written/verbal/electronic information.
- Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information
- Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
- Continuous: Smell: Ability to detect and identify odors.
Environmental Conditions
- Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.
Source: Indeed.com
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