Human Resources Assistant – Baltimore County, MD – Towson, MD

Pay Schedule VI, Grade 23, Regular Schedule: 35 hours per week

A vacancy exists in the Police Department.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring within this class may be filled from this list of eligible applicants.

All interested transfer and promotional candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experience on your application. You must include the dates of the promotions and reclassifications.

NOTE: Failure to complete all fields of the “Work Experience” section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You can attach your transcript(s) or license(s) to your application.

Failure to submit proof of your Licenses, Certifications, and Education beyond high school will result in your application not being considered.

Under general supervision, performs a variety of paraprofessional personnel duties in support of a major function of the Office of Human Resources or in support of a personnel division of a large County agency.

• Manages the payroll process for an agency and coordinates other employees entering payroll information.
• Answers questions and interprets and explains rules about leave markings to employees and managers, and ensures agency staff are paid appropriately.
• Tracks and performs a variety of transactions including pay increases, leave of absences, transfers and retirements.
• Tracks, reviews and monitors performance evaluations.
• Provides information to applicants regarding job opportunities and explains employment processes.
• Reviews employment applications for completeness.
• Reviews and evaluates applications for merit and non-merit positions and prepares lists of qualified applicants for agencies.
• Assists recruiting efforts to obtain qualified applicants which may include advertising, attending job fairs, and updating mailing lists.
• Maintains detailed records of applicants or employees, and assembles and types these into periodic reports.
• Assists in administering and monitoring written and performance examinations. Marks and supervises the marking and checking of examination papers and of training and experience ratings, including the calculation and proofreading of scores.
• Prepares certified lists of applicants eligible for interview based on final scores or ratings.
• Assists in maintaining automated and manual rosters of County employees.
• Processes on-line transactions related to entry of new employees, changes and exits of employees.
• Reviews, processes, and prepares payrolls for certification.
• Reviews and processes miscellaneous personnel action requests.
• Coordinates the dissemination and publication of policy and procedure changes in print and on the internet and/or intranet.
• Coordinates new hire scheduling and processing.
• Issues ID badges. Sets up appointments, takes pictures, processes and prints badges. Monitors requests for new and replacement badges.
• Assists in interpreting personnel rules for County employees.
• Explains personnel records, leave rules, holidays, payroll administration, and other general administrative procedures to individual employees or agencies.
• Conducts general orientation meetings and explains County personnel policies and procedures to new employees.
• Assists in the coordination of employee development and training programs.
• Assists in the delivery of training in a team-teaching mode.
• Assists in the development and preparation of classification and compensation surveys.
• Responds to surveys conducted by employers in the public and private sectors.
• Prepares legislation to amend the Classification and Compensation Plans.
• Finalizes changes to class specifications, pay schedules, and the Classification and Compensation Plans.
• Uses computer software packages and other automated office systems to generate a variety of documents, including lists, tables, reports, correspondence and other personnel documents.
• Creates and maintains databases and agency files.

Examples of Other Duties
May lead or coordinate the work of clerical personnel. May represent the department at meetings or on committees. Performs other related duties as required.

(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)

Required Qualifications
Possession of a high school diploma or an appropriate equivalent

plus

at least two years’ clerical or technical experience in a personnel function or in job placement.

Additional education in personnel administration may be substituted on a year-for-year basis for the required experience.

Proof of Licenses, Certifications, and Education
Applicants are required to submit proof of licenses, certifications, education beyond high school to meet the minimum qualifications of the position. Diplomas or transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable.

Failure to submit proof of Licenses, Certifications and Education beyond high school will result in your application not being considered.

You can attach your transcript(s) or license(s) to your application.

Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.wes.org).

Mail or deliver documents to:
ATTN: Human Resources Assistant
Office of Human Resources
308 Allegheny Avenue,
Towson MD 21204

EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.

Physical and Environmental Conditions
The work of this classification is essentially sedentary, but may involve occasional walking, standing, lifting, carrying, and other limited physical activity. Some duties require frequent operation of office machinery such as computer keyboards or typewriters.

Medical Examination and Employment Background Investigation
Applicants selected for an appointment to a position in Baltimore County must successfully complete a physical examination and drug screen and an employment background investigation, including, but not limited to a criminal background, and fingerprint check.