Accounts Payable/Payroll Coordinator – Baton Rouge International School – Baton Rouge, LA

Primary Job Function

The Accounts Payable / Payroll Coordinator primary role at the Baton Rouge International School (BRIS) is to help create a financially sustainable environment surrounding the accounts payable, procurement, and payroll service areas. This newly crafted position will require a flexible and proactive professional dedicated to continuously assist the teachers, staff members, children, and families BRIS.

Accounts Payable / Payroll Coordinator Responsibilities:

· Assist in sourcing potential vendors and maintaining business relationships surrounding various department needs on campus.

· Responsible for researching, overseeing, and collaborating procurement initiatives for both current and multi-year projects.

· Reviews invoices for compliance with company policies, budgets, and processes invoices with related vendor documents (i.e., purchase orders, goods receipts etc.); reconciles and codes invoices and ensures invoices are appropriately approved.

· Ensures proper record retention of A/P documentation including, but not limited to maintaining vendor files and accurately filing invoices and related documents.

· Accurately enters transactions into BRIS’s accounting system and records any adjustments.

· Prepares weekly wire transfer requests, physical check runs, creates and maintains bank templates.

· Assists with month, quarter and year-end close processes.

· Builds and maintains positive internal and external relationships while researching and resolving invoicing issues.

· Performs other tasks and assignments as needed and specified by management.

· Enters, maintains, and/or processes information in the payroll system; information may include employees’ time worked, paid leave and holidays, deductions and withholdings, and other information.

· Ensures proper processing of payroll deductions for taxes, benefits, and other deductions.

· Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.

· Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.

· Facilitates audits by providing records and documentation to auditors.

· Identifies and recommends updates to payroll processing software, systems, and procedures.

· Reconciles payroll to the general ledger and monthly bank statements.

· Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.

· Handle questions from employees about paychecks.

· Records and processes federal and state payroll tax deposits.

· Performs other duties as assigned surrounding payroll and human resources.

Accounts Payable / Payroll Coordinator Requirements:

· Proven working experience in or supporting the accounts payable and procurement process

· Understanding of basic accounting and accounts payable principles

· Ability to learn new accounting software systems

· Data entry skills and attention to details

· Hands-on experience with spreadsheets and varying software systems

· Proficiency in English; Spanish and/or French is desirable

· Ability to communicate and collaborate with various groups or departments

· Willing to go above and beyond for the School, our children, and our families

Accounts Payable / Payroll Coordinator Benefits:

• Medical, Vision, Dental

Job Type: Full-time

Pay: $36,000.00 – $38,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Physical Setting:

Schedule:

• Monday to Friday

Ability to Commute/Relocate:

• Baton Rouge, LA 70809: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting: 1 year (Preferred)

Work Location:

• One location

Work Remotely: