Correctional Records Technician (Spokane Records) – State of Washington Dept. of Corrections – Spokane, WA

Correctional Records Technician
Administrative Operations Division – Spokane Records Unit
Spokane, Washington

The Washington State Department of Corrections is seeking a highly motivated and qualified individual to fill a permanent Correctional Records Technician (CRT) position within the Spokane Records Unit located in Spokane, WA. This recruitment may be used to fill multiple vacancies over the next three (3) months.

Agency Profile:

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State DOC professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all individuals under DOC jurisdiction can learn to make choices that contribute to a safer society.

Our mission at the Department of Corrections (DOC) is to ‘improve public safety by positively changing lives’. With a vast number of innovative sustainability programs, and evidence-based practices used to reduce recidivism, Washington State is highly regarded as a strong leader in the field of Corrections. For additional information about the agency, please visit doc.wa.gov.

As a custodian of offender records, the Correctional Records Technician (CRT) enters, verifies, and ensures offender sentence structure information is in compliance with appropriate laws and agency policy. The CRT processes, verifies and maintains offender sentence structure and criminal history record information provided by criminal justice agencies within the offender management database system in a collaborative effort to improve public safety,

Work Assignments Include:

• Ensure the contents of offender files are legal, accurate, and maintained in a secure setting.
• Review and verify accuracy of legal documents.
• Establish and validate agency jurisdiction of offenders.
• Verify electronic database information against source documents and resolve problems that relate to the offender sentencing.
• Verify identification of offenders to law enforcement through pictures, fingerprints, and other physical data.
• Utilize, update, and maintain databases and programs.
• Archive offender files.
• Respond to requests for public disclosures.
• Testify in court as an expert witness regarding the validity of offender files and identity.
• Correspond with appropriate court or other legal staff.
• Complete appropriate offender files paperwork.
• Other duties as assigned.

Required Qualifications:

• High School diploma or equivalent.
• Must respect and maintain confidentiality.
• Demonstrated ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.
• Demonstrated ability to analyze and solve problems under highly stressful or adverse situations.

Preferred/Desired Qualifications:

• Two (2) years’ experience maintaining or processing offender files in a government law office, court setting, or an adult or juvenile correctional agency.
• College-level course work in criminal justice, business administration, accounting, social science, or a related field will substitute for one (1) year of experience.
• Knowledge of criminal history document processing.

NOTE: Offender files are defined as records containing certified copies of the original documents relating to the offenders’ crime and sentence. (Offender records are not property files, grievance files, administrative files, slough files, treatment files, parole files, counselor files, custody files, or medical files).

Application Process
To begin the online application process:

Incomplete application packages may disqualify an applicant from the application process.

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.

Mission: The mission of DOC is to improve public safety by positively changing lives.

Our Vision: Working together for safer communities

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

• 
  Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• 
  Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• 
  People’s safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• 
  Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• 
  Supporting people’s success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities

For additional information about the agency, please visit doc.wa.gov

IMPORTANT NOTES:

• Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

Phone number AND email address are required for all professional references.

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
• This position may be represented by a Union Shop.

We are committed to hiring individuals who possess core diversity competencies:

• Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
• Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.
• Respectfully acknowledge people’s differences and recognize these differences as important and valuable.
• Promote inclusiveness.
• Be culturally sensitive and appropriate.
• Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email [email protected] or call us at (360) 522-6563. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.