Reporting to the CFO, the Controller is accountable for the accounting operations of HMFP and its subsidiaries, to include the production of accurate and timely financial statements, maintenance of an adequate system of accounting records, and a comprehensive set of controls designed to mitigate risk, enhance the accuracy of the company’s reported financial results, and ensure that reported results comply with Generally Accepted Accounting Principles (GAAP). This position provides leadership and direct supervision over the accounting, accounts payable, accounts receivable, internal audit, external audit, treasury, and tax functions within the Finance and Accounting Department for HMFP and its subsidiaries.
The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of this position.
- Manage the operations of the accounting, accounts receivable, accounts payable, internal and external auditing functions, treasury, and tax process for the thirteen HMFP Departments, APHMFP and its subsidiaries in a highly matrixed organization.
- Maintains the system of accounts and manages the recording of financial transactions in accordance with Generally Accepted Accounting Practices (GAAP) for HMFP and its subsidiaries.
- Establish and maintain necessary business controls to ensure integrity of financial information and safeguarding of over $220 million in current assets and $400M in annual net patient service revenues. Including but not limited to, standardizing accounting policies, procedures, and controls across HMFP and affiliates to maintain and strengthen internal controls.
- Keeps up to date on all GAAP accounting practices and technical accounting issues for compliance. Review, evaluate, educate, and recommend applicable changes to processes or financial reporting.
- Organize and facilitate the month-end close process for an operating base of over $650 million in total annual revenues including the compilation of month-end financial statements, and account reconciliations for thirteen separate departments within HMFP, APHMFP, twelve Foundation entities
- Oversee recording and reconciliation of intercompany transactions with all Beth Israel Lahey Health (BILH) owned and affiliated hospitals, including the invoicing for leased physicians on HMFP payroll. Ensure BILH has necessary information and back up for system wide eliminations.
- Manages the year end (and any necessary stub period) audits and financial statement process and acts as the point of contact for external auditors during the audit process.
- Manages the treasury function, including oversight of all bank and investment accounts, and ensures that proper controls are in place for HMFP, APHMFP and its subsidiary entities to safeguard assets. Maintains relationships with various financial institution and vendors internal and external to the organization.
- Develops and documents business processes and accounting policies to maintain and strengthen the control environment of HMFP, APHMFP and its subsidiary entities.
- In support of tax compliance on behalf of all entities, oversees the relationship with Deloitte and BILH tax team to ensure that all routine filings and IRS reviews are completed accurately and timely.
- Responsible for all federal and state regulatory filings on a regular basis including the Federal Form 990 & 990T’s, Massachusetts form PC & M990T’s, Form 3ABC, Abandoned Property Reporting, issuance of 1099’s and filings for all entities on an annual and quarterly basis.
- Oversees the internal audit functions that support the control environment for HMFP & subsidiary entities.
- Responsible for approving expenditures and compliance with the Accountable Spending Plan.
- Work in collaboration with HMFP Payroll department to ensure payroll is accurately recorded and reconciled in HMFP’s financial statements.
- In conjunction with the HMFP CIO ensures that the workflows that support all financial systems for the general ledger system, expense management tool, and the Accounts Payable document management tool are optimized.
- Oversees and manages the recruiting and development of the accounting team. Including two to three direct reports, including the Assistant Controller, and the Reimbursement analyst. Indirectly supervises approximately eight to ten Accounting staff members and provides direction to those staff members employed directly by the Departments in a highly matrixed organization.
- Attends Finance Committee meetings and record meeting minutes to ensure that financial and budget transactions are in accordance with the covenants in the Affiliation agreement with BIDMC and charter of the HMFP Finance Committee
- Other projects and duties as assigned by the CFO and/or HMFP executive leadership team
Required Qualifications:
- Bachelor’s degree in Finance or Accounting or other related field required. Master’s degree in business administration, healthcare administration, accounting or finance preferred.
- Certified Public Accountant (CPA) preferred.
- Demonstrated 8-10 plus years of progressive work experience in accounting required. Preferred experience in a hospital, physician organization, and/or similar academic medical center environment.
- Approximately 4-6 years in supervisory/management experience required.
- Strong interpersonal, verbal and written communication, problem-solving, and decision-making skills required.
- Ability to manage multiple initiatives, organize, identify and prioritize issues to meet aggressive deadlines and organizational goals.
- Strong mentoring, coaching experience to a team with diverse level of expertise.
- Prior experience running internal and external audits with outside auditors.
- Proven track record of improving processes in the service delivery of financial and accounting services to the organization.
- Must be able to work well in team-focused environment and communicate well with physicians and executive leadership.
- Detail oriented but able to see the big picture at the same time.
- Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
Competencies:
- Decision Making: Decisions have significant, broad implications for the management and operations of a major department or multiple departments. Participates in decisions on overall strategy and direction of the organization.
- Problem Solving: Problems are broad, complex and abstract, often involving Medical Center-wide issues and requiring substantial creativity, resourcefulness, staff engagement, Lean diagnostic techniques, negotiation and diplomacy to develop solutions.
- Independence of Action: Sets direction and vision for major departments or multiple departments. Establishes priorities, develops policies and allocates resources.
- Written Communications: Ability to communicate complex information in English effectively in writing to all levels of staff, management and external customers across functional areas.
- Oral Communications: Ability to verbally communicate complex concepts in English and address sensitive situations, resolve conflicts, negotiate, motivate and persuade others.
- Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use in complex varied situations.
- Team Work: Ability to lead and direct multiple collaborative teams for large projects or groups both internal and external to the Medical Center, HMFP and across functional areas. Results have significant implications for the management and operations of the organization.
- Customer Service: Ability to lead operational initiatives to meet or exceed customer service standards and expectations in assigned unit(s) and/or across multiple areas in a timely and respectful manner.
- Supervisory Responsibilities: Has the authority to direct employees’ daily work activities. Has the direct responsibility to undertake the following employment actions: hiring, termination, corrective action and performance reviews.
- Fiscal Responsibilities: has full responsibility for planning, monitoring and managing department budget.
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Scope of Supervisory Responsibilities:
- Direct Reports – 2-3
- Indirect Reports – 8-10
Social/Environmental Requirements:
- Work requires periods of close attention to work without interruption. Concentrated effort of up to 4 hours without break may be required.
- Work requires constant response to changing circumstances and using new information to adjust approach and to quickly respond to new needs.
- No substantial exposure to adverse environmental conditions
- Health Care Status: NHCW: No patient contact.- Health Care Worker Status may vary by department
Sensory Requirements:
Close work (paperwork, visual examination), Color vision/perception, Visual clarity <3 feet, Conversation, Monitoring Equipment, Telephone.
Physical Requirements:
Light work: Exerting up to 20 pounds of force frequently to move objects. Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move throughout the hospital campus.
This job requires constant sitting, Keyboard use, Endurance-working up to 5-6 hours without a break, frequent walking, and standing. There may be occasional bending neck, bending waist, Lifting and carrying items weighing up to 10 lbs. Rarely there may be Pushing/Pulling using both hands, Lifting and carrying items weighing up to 25 lbs., Pushing items weighing up to 10 lbs., Pushing items weighing up to 25 lbs.
Source: Indeed.com
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