Administrative Assistant – Ready2Nurse – San Jose, CA

The Administrative Assistant (AA) will primarily focus on supporting the management team with periodic reporting responsibilities. With excellent customer service skills, AA will also work on resolving issues and special requests. The successful AA will work with vendors, CEO, and team members to ensure procedures are followed.

Responsibilities include:

• Answering phones, greeting new patient and family, and providing administrative support to the management/care team.
• Prepare and updating files ensuring completeness and accuracy.
• Maintain calendar, triages incoming calls /correspondence .
• Assisting and coordinating all key assignments, deadlines, and projects are met.
• Utilize strong organization skills to manage multiple tasks and rapidly changing priorities. Keeps managment informed on progress or any delays.
• Schedule and coordinate meetings for the care team and community referral providers.
• Preapre presentations for the CEO for PPS for community health talks.
• Manage website and social media updates.
• Coordinate new hires for interview and support hiring process per current company standards.

Requirements:

• Highly proficient in Micorsoft Office Team, Outlook, Excel and Adobe Acrobat, PowerPoint.
• Excellent writing and reading skills, typing speed at least 60 WPM.
• Ability to communicate well and proactive attitude with tasks.

Job Types: Full-time, Part-time

Pay: $15.00 – $20.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
We practive per local Santa Clara County guideline for COVID precautions.

Education:

• Bachelor’s (Required)

Experience:

• Social Media managemetn: 1 year (Required)
• Administrative Experience: 1 year (Required)
• Microsoft Office: 1 year (Preferred)

Work Location:

• One location

Typical start time:

Typical end time:

Setting:

Ergonomic Workspace:

Administrative Duties:

• Scheduling
• Running errands
• Stocking supplies
• Sorting and sending mail
• Answering and routing phone calls
• Managing social media
• Greeting visitors

Company’s website:

• www.ready2nurse.com

Company’s Facebook page:

• https://www.facebook.com/Ready2Nurse/

Benefit Conditions:

• Only full-time employees eligible

Work Remotely:

COVID-19 Precaution(s):

• Remote interview process
• Personal protective equipment provided or required
• Temperature screenings
• Social distancing guidelines in place
• Virtual meetings
• Sanitizing, disinfecting, or cleaning procedures in place