Description: This is a clerical, administrative support position to the Fiscal staff of the Coalition. In addition to fiscal support, this position also provides general office support for the Coalition.
Essentials Functions: The Fiscal Administrative Assistant provides clerical support to all department members. Such duties as data entry, computer support, maintaining records and files, daily mailing, copying, assisting with the billing process and telephone are required. In addition, this position will be assigned fiscal duties in order to ensure the accounting accuracy of the Coalition. These duties include knowledge of Profit and Loss Statements, General Ledger, Accounts Payable, Purchase Orders, Chart of Accounts, and common electronic spreadsheet programs and must meet set deadlines. This position will be cross-trained at other clerical positions. All Administrative Assistant positions will be cross-trained and function as a support team to all Coalition employees. Must be able to function as a team member and work on multiple projects at the same time. The position requires excellent organization skills and advanced computer literacy in a Windows environment.
Education/Experience: Requires a High School Diploma or equivalent. AS/AA or equivalent preferred. Requires at least 2 years clerical and/or accounting experience. Fiscal experience highly desirable.
Physical Requirements: Possess the ability to bend, stoop, and lift at least 30 lbs., and be able to sit for extended periods of time.
Specific job responsibilities and goals will include but not be limited to:
- Functioning as an effective team member of the ELC and providing administrative support throughout the Coalition
- Proficiently operating within accounting software and spreadsheets to record, store and analyze information
- Checking AP documents for correct approval, mathematical accuracy, and proper codes
- Creating Purchase Orders using appropriate Coalition policies and guidelines
- Placing and receiving supply orders
- Covering receptionist desk when needed
- Creating monthly invoices and maintaining payable files
- Maintaining Chief Financial Officer’s files
- Archiving documents
- Updating expenditure reports
- Participating in cross-training initiatives to increase skills and ability to contribute to team goals.
- Maintaining small account for staff snacks
- Performing general office duties including, but not limited to, copying, filing, daily mailing, and data entry
- Assisting with all financial monitoring and auditing
- Performing other job related functions and special projects as assigned
The Early Learning Coalition of Polk County is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, religion, creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition, disability (mental and physical), military and veteran status, pregnancy, childbirth and related medical conditions, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.
Job Type: Full-time
Pay: From $16.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
Education:
- Associate (Preferred)
Experience:
- Clerical experience: 2 years (Preferred)
- Accounting: 2 years (Preferred)
Work Location:
- One location
This Company Describes Its Culture as:
- Stable — traditional, stable, strong processes
- People-oriented — supportive and fairness-focused
- Team-oriented — cooperative and collaborative
Company’s website:
- www.elcpolk.org
Benefit Conditions:
- Only full-time employees eligible
Source: Indeed.com
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