Administrative Assistant Child Nutrition – Arlington Public Schools – Arlington, WA

Closes: October 1, 2020 @ 3:00 pm
Listing ID: 200924002

DATE: September 24, 2020

POSITION TITLE: Administrative Assistant – Child Nutrition

HOURS: 8.0 hr/day, 5 day/wk, 200 day/yr
6:00 am – 2:30 pm

HOURLY WAGE: $27.43 – $33.58 per hour (includes vacation factor and is dependent upon prior experience)

LOCATION: Child Nutrition

REPORTS TO: Director of Child Nutrition

SUMMARY: The Child Nutrition Administrative Assistant assists the Child Nutrition Director in the overall operation of the department including planning, organizing, promoting, and evaluating the program. Primary responsibilities will focus on compliance of federal and state regulations including menu planning, vendor purchasing systems and student special diet management.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Provide customer service to staff and community, in person, by telephone, and email. This includes providing requested information using discretion, and troubleshooting potential problems
Make arrangements for meetings as requested, including facilities, catering and speakers
Process purchase orders for materials and services for district staff
Record and prepare accurate and timely meeting minutes as requested
Prepare registrations and make arrangements for travel
Maintain an effective working knowledge of school data management systems
Maintain a working knowledge of federal and state laws pertaining to position
Ability to keep accurate internal records for external reporting
Prepare and maintain district documents using Microsoft Office or other computer software
Perform effectively in a highly collaborate setting focused on team work
Ability to provide superior customer service to all constituent groups
Coordinate with Superintendent’s office for coverage and support
Order and manage the purchase of equipment, supplies and materials for department
Maintain budgets and account for funds including recording and depositing
Generate reports and other documents as requested
Know and follow district policies and procedures
Observe strict confidentiality regarding student and personnel information
Refer questions regarding district operations to appropriate staff for response
Demonstrate professionalism through punctuality and minimal absences
Other duties as assigned

SPECIFIC DUTIES AND RESPONSIBILITIES include the following.
Menu Planning

Supports the operation of the school nutrition program to provide cost-effective and kid-friendly menus for all age groups
Development and management of all school building breakfast and lunch menus that meet or exceed federal child nutrition requirements
Management and coordination of new or continued ingredients with food service venders and brokers
Management and coordination of production records and other supporting documents
Management and ongoing assessment of the District’s USDA Foods entitlement, forecasting and integration of USDA foods into menus, ongoing inventory and usage controls
Ongoing evaluation and management of the department’s food service vendor ordering systems

Special Diet Management

Ongoing management of the District’s special diets program and all students affected
Active liaison between health service and Child Nutrition services
Management and maintenance of department forms, new or ongoing student special diets concerns, point of sale food allergy alerts or restrictions and documentation of process
Ongoing communication with nurses, students and families regarding allergies and special diet accommodations or food health concerns

Department Program and Staffing Support

Assist with overall management of the Child Nutrition services operations including Free and Reduced applications
Support the catering program for special events and meetings
Monitor school building schedules for breakfast and lunch service impact
Support staff and make suggestions or improvements as necessary
Provide technical assistance and training for Child Nutrition staff
Assist with planning and leading in-service training and staff meetings
Attend workshops, seminars, and other personal/professional development programs, maintain current knowledge of trends and developments in effective Child Nutrition management and systems

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:
High School diploma, or equivalent, college preferred
Three (3) or more years of recent experience or equivalent, preferably in an education system.
Experience in Child Nutrition programs preferred

CERTIFICATES, LICENSES, REGISTRATIONS:
Valid Washington State Food Handler’s permit-ability and willingness to maintain a current permit
Valid Washington State driver’s license
Current First Aid/CPR Card (may be required)

LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business manuals, technical procedures, laws or governmental regulations.
Ability to write reports, business correspondence, and procedures. Ability to effectively present information and respond to questions from administrators, students, parents, and the general public.

MATHEMATICAL SKILLS:
Ability to calculate figures and amounts, such as volume, weight, discounts, proportions, percentages and totals and to apply concepts of basic mathematics.

REASONING ABILITY:
Ability to solve practical or complex problems and deal with a variety of concrete and abstract variables. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS AND ABILITIES:

Ability to read, monitor, and work within the constraints of budgets.
Knowledge of federal, state, and local laws, regulation and policies regarding food service preparation and distribution
Knowledge of basic accounting principles and budgeting, and financial record keeping; correct spelling in written communication.
Knowledge of WSIPC database or willingness and ability to learn quickly.
Knowledge of all general secretarial procedures.
Knowledge of operation of office equipment and supplies, including copiers, binders, and folders.
Skill in organizing tasks and duties.
Skill with word processing and spreadsheet applications including the use of Microsoft Office and Google
Skill to read and interpret rules and laws and apply them with good judgment in a variety of situations.
Ability to maintain strict confidentiality.
Ability to maintain a positive attitude at all times.
Ability to communicate effectively with coworkers, staff, parents and the public both verbally and in writing.
Ability to learn new skills and adapt to a variety of working situations.
Ability to organize, set priorities, meet deadlines, attend to detail and follow through on assigned tasks.
Ability to work in an office situation where interruptions occur frequently and priorities are often modified, requiring a high degree of flexibility.
Ability to maintain high standards of professionalism and diplomacy in dealing with the public, district staff and establish cooperative working relationships.
Ability to communicate a positive image of the employer through attendance, personal and professional avenues.
Ability and willingness to upgrade skills to maintain the highest level of efficiency and high quality work.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand and walk; occasionally bend or twist at the neck and trunk; lift and carry objects weighing up to 20 pounds; and use the hands to handle, finger, or feel objects, tools, or controls. Successful performance requires specific vision abilities that include close vision, distance vision, and peripheral vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

There are no unusual environmental conditions. Typically, the noise level in the work environment is moderate. The employee must be able to meet deadlines with time constraints and interact with students, parents, and other workers.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. The individuals currently holding this position perform additional duties and additional duties may be assigned.

APPLICATION PROCEDURE: If you have any questions regarding your online application or uploading materials, please contact Ann Kazen, Human Resources Specialist at 360.618.6236

Online District Application – you may access our online application at www.asd.wednet.edu
Uploaded Resume
Uploaded Letter of Interest – Your letter should include examples of your work experience, accomplishments, philosophy, and achievements that demonstrate your ability to perform the essential duties and responsibilities of the position
Uploaded College Transcripts (optional)
Uploaded Letters of Recommendation – Two (2) Please have one from a direct supervisor
Confidential Reference Forms – Two (2) These are sent out electronically to email address you provide. Please have one from a direct supervisor

CURRENT CONTRACTED EMPLOYEES

Online District Application – access at www.asd.wednet.edu or through Employee Access
Uploaded Resume
Uploaded Letter of Interest – Your letter should include examples of your work experience, accomplishments, philosophy, and achievements that demonstrate your ability to perform the essential duties and responsibilities of the position
Uploaded College Transcripts – optional, but highly recommended.
Uploaded Letters of Recommendation – Two (2) and are optional, but highly recommended
Confidential Reference Forms – Two (2) and are optional, but highly recommended. These are electronically sent to the email address you provide

CLOSING DATE and TIME: October 1, 2020 @ 3:00 pm

ANTICIPATED SCREENING DATE: October 6, 2020

ANTICIPATED INTERVIEW DATE: October 8, 2020

District Non-Discrimination Notice
Arlington Public Schools provides equal educational opportunity and treatment for all students in all aspects of the academic and activities program without discrimination based on race, religion, creed, color, national origin, age, honorably discharged veteran or military status, sex, sexual orientation, gender expression or identity, marital status, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. The District will provide equal access to school facilities to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society. District programs will be free from sexual harassment. Auxiliary aids and services will be provided upon request to individuals with hearing, vision, or speech disabilities.

The following employees have been designated to handle questions and complaints of alleged discrimination:
TITLE IX OFFICER AND COMPLIANCE COORDINATOR
Mr. Eric DeJong
Executive Director, Human Resources
315 N French Ave
Arlington, WA 98223
360.618.6212

SECTION 504 COORDINATOR
Mr. Dave McKellar
Director of Special Education
315 N French Ave,
Arlington, WA 98223
360.618.6209

Job Type: Full-time

Pay: $27.43 – $33.58 per hour

Benefits: