Planned Parenthood North Central States
Accounting Associate – St Paul, MN
At Planned Parenthood North Central States (PPNCS), we believe all people deserve the right, the freedom, and the opportunity to follow their personal ambitions and choose their own path toward a healthier, more meaningful life. That’s why we protect, promote, and provide comprehensive and progressive sexual and reproductive health care for generations of young people and families with empathy, care, and respect. We are looking for passionate, dedicated staff who are eager to make positive contributions to their community and to the Planned Parenthood mission.
Under immediate supervision of the Accounting Manager, the Accounting Associate performs a wide variety of functions. The Accounting Associate is responsible for all aspects of accounts payable for assigned affiliates. The Accounting Associate is responsible for following financial and operational objectives which support the mission and strategies of Planned Parenthood of North Central States. Accounting Associates are advocates in implementing our mission “To affirm the right to reproductive and sexual health and freedom for all by providing excellent care, trusted education, and fierce advocacy” They may perform other related duties as assigned.
Essential Functions and Responsibilities
Responsibilities include, but are not limited to:
- Provide internal controls regarding payment authorizations and other documentation.
- Review payment authorizations to ensure that invoices are charged to the appropriate entity, fund, cost center, function, and expense line.
- Update all forms related to accounts payable, annually.
- Collaborate with Departments to identify and implement process improvements related to the accounts payable process—document management, approval timeliness, etc.
- Disburse vendor payments weekly via physical checks, EFT/ACH, or credit card
- Prepare Accounting Department deposits
- Track monthly recurring expenses (utilities, rent, etc.), research and accrue for missing invoices for month end
- Prepare other journal entries as needed
- Support Sr. Staff Accountant reconciliations by providing timely support for activity
- Prepare annual 1099s for assigned affiliate
- Coordinate with Accounting Associate to support escheatment reporting
- Prepare audit schedules as assigned and provide appropriate documentation for annual audits
- Provide administrative support to Accounting & Finance department
- All other special projects as assigned by Accounting Manager & Controller.
Standard Requirements
- Understand and work as a team to meet PPNCS productivity goals. Annual performance monitoring for staff will include an assessment of whether established productivity goals have been met.
- Supports, cooperates with, and implements specific procedures and programs for: safety and security, confidentiality, quality assurance, compliance with current laws and regulations including HIPAA and mandated reporting, and training.
- Committed to collaborating in a diverse organization through equitable practices and an inclusive culture.
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Supports and participates in:
- Common teamwork; Cooperates and works together with all coworkers
- Attend all staff meetings, huddles, and 1:1 meetings
- Uses tactful, appropriate communications in sensitive and emotional situations demonstrating compassion, empathy, and dignity for all
- Follows up as appropriate with manager/supervisor, coworkers and patients regarding reported complaints, problems, and concerns
- Promotes positive public image and relations of PPNCS
- Completes requirements for acceptable attendance and timeliness to work, uniform and dress codes including personal hygiene, and other work duties as assigned.
Work Hours
Full- time position working 40 hours per week.
Tentative schedule: 7am-6pm
This position is eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, long-term disability, life insurance, PTO, extended illness leave, volunteer time off, paid holidays, and a 403(b) retirement plan.
Physical Work Intensity and Work Environment
Level 1, Sedentary – Physical requirements require sitting at a desk 6-7 hours per day in front of computer terminal. Must be able to use hands for repetitive action on a daily basis. Lifting up to 20 pounds on an occasional basis and use of computer, telephone, calculator, laser printer, modem and fax on a daily basis. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Qualifications
- Associate degree in Accounting, or a related area, or equivalent work experience
- 2 – 4 years of related work experience
Desired Qualifications
- Great Plains Dynamics, or similar Accounts Payable software experience
- Disbursement experience using different payment platforms
- Prior work experience in a non-profit or health care industry accounting department
Knowledge, Skills, and Abilities
- Effective communication skills
- Attention to detail and accuracy
- Ability to maintain confidentiality
- Technology skills including computer and applicable software skills
- Ability to work with patients from diverse backgrounds and create a positive environment that demonstrates PPNCS’ commitment to diversity, equity, and inclusion
- Ability to multi-task
- Effective critical thinking and problem-solving skills
Required Competencies:
- Strategic Thinking: Thinks strategically, shares innovations/ideas and is adaptive.
- Results Focus: Drives organizational results and demonstrates accountability & a services mentality.
- Relationship Leadership: Builds relationships internally and externally to achieve common goals. Models and encourages cooperation within the organization/with stakeholders by fostering commitment, as well as pride and trust with self/staff.
Special Requirements:
The ability to work with diverse groups of people; knowledge and skill of Standard Accounting Practices; a high-level of accuracy; ability to manage time and meet deadlines; ability to provide a high level of customer service to both internal and external customers.
Planned Parenthood North Central States supports people of all ages in making responsible choices and planning their futures. We are an organization committed to creating and fostering an environment that leads to engaged employees, and we believe engaged employees results in satisfied customers and exceptional experiences. When you work for Planned Parenthood you make a difference in the lives of those we serve by affirming the human right to reproductive health and freedom.
PPNCS complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at 612-821-6147.
Planned Parenthood is committed to hiring and fostering a diverse, equitable, and inclusive workforce that effectively employs the skills and talents of all employees in our organization. All applicants will receive consideration regardless of their race, color, creed, sex, gender identity or gender expression, national origin, age, veteran status, marital status, religion, sexual orientation, size, disability, socioeconomic status, or status with regard to public assistance. We encourage diverse candidates to apply for this position. AA/EEO
Any job offer will be contingent upon the results of a background investigation.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Source: Indeed.com
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