Senior Administrative Assistant – Clinical Operations – Gilead Sciences – Morris Plains, NJ

Gilead Sciences is continuing to hire for all open roles. Our interview process may be conducted virtually and some roles will be asked to temporarily work from home. Over the coming weeks and months, we will be implementing a phased approach to bringing employees back to site to ensure the health and safety of our teams.

For Current Gilead Employees and Contractors:

Please log onto your

Internal Career Site

to apply for this job.

Job Description

Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis, and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California.

We are seeking an experienced, energetic and proactive Senior Administrative Professional to provide administrative support to the VP, Clinical Operations -Oncology. The position will be based in Morris Plains, NJ and will have a high level of visibility in the organization.

Key Responsibilities:

  • Provides administrative and clerical support to an individual manager, department or group of managers.

  • May spend significant amount of time coordinating functional administrative activities which support clinical trials, medical information, sales etc.

  • In addition to the Administrative Assistant responsibilities provides administrative and clerical support to the department’s interview process, which includes creating, and distributing agendas, collecting assessment forms and scheduling and making travel arrangements.

  • Organizes and schedules extra-department meetings.

  • Ensures computer equipment, and all new hire materials are arranged for the person’s first day at Gilead.

  • Tracks and verifies data using a variety of software to conduct data entry and sorting of information.

  • May track department budget as directed by immediate manager.

  • Conducts internet searches as directed.

  • Creates or may assist in the creation of presentation materials and drafts technical documents as needed.

  • Manipulates Excel spreadsheets into different sorts and formats and works with Word, Power Point documents as directed by immediate manager.

  • Gathers, collects, records, tracks and verifies relatively complex data and information from multiple sources.

  • Liaises with external agencies or organizations to coordinate activities which are important to the function of the department.

Minimum Qualifications:

  • Good verbal, written, and interpersonal skills are required.

  • Intermediate to Advanced knowledge and experience using a number of office software such as Excel, PowerPoint, Word, Access, etc.

  • Requires knowledge and understanding of administrative and office policies and procedures.

  • Refers to specific and detailed procedures and instructions.

  • Typically works under limited supervision and may receive general direction on new lines of work or special assignments.

Specific Education and Experience Requirements

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact

[email protected]

for assistance.

Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S., Canada, Australia, Singapore, and Hong Kong
employees and contractors to receive the COVID-19 vaccines as a condition of employment. “Full vaccination” is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.

For more information about equal employment opportunity protections, please view the

‘EEO is the Law’





Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your

Internal Career Site

to apply for this job.

Click Here To Apply

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