Youth Aware of Mental Health (YAM) Program Assistant, Department of Psychiatry and Behavioral Sciences, Dell Medical School – University of Texas at Austin – Austin, TX

Job Posting Title:
Youth Aware of Mental Health (YAM) Program Assistant, Department of Psychiatry and Behavioral Sciences, Dell Medical School

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Hiring Department:

Department of Psychiatry

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Nov 30, 2023

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas, Dell Medical School (DMS), is a Health Research Institute (HRI) for the Texas Children’s Mental Health Care Consortium. The program and projects of the HRI work to address the clinical needs of the programs which address urgent mental health challenges and improve the mental health care system in Texas for children and adolescents.

This is a grant funded position with an end date of 11/30/2023, renewable based upon availability of funding and work performance. Must be willing and available for eight hours of work per day between 7:00AM-6:00PM with occasional after-hours events. This position will be assigned on-campus with an expectation to work on-site for some of the scheduled work week. Remote work will require reliable internet access and a suitable workspace free from distractions. A flexible working arrangement agreement will be required upon offer.

Purpose

This position will assist with the administration of assigned projects related to the Texas Child Health Access Through Telemedicine (TCHATT), Youth Aware of Mental Health (YAM) initiative, an evidence and school-based program for adolescents, in which they learn about and explore the topic of mental health through active learning, role-play, and student-led discussions. This position will provide administrative and logistical support for the Texas Child Health Access Through Telemedicine (TCHATT) and American Rescue Plan Act (ARPA) programs/initiatives and works within a team to organize and implement child and adolescent mental health educational activities with Independent School Districts (ISDs), communities, and providers across our region. Educational activities are delivered in virtual, face-to-face, and hybrid environments. Conducts integrated training needs assessments and monitors and reports the effectiveness of training. Delivers evidence-based YAM curriculum to junior high and high school students (training provided).

Responsibilities

Travel to ISDs in our regions to assist Mental Health Educators(s) in the delivery of mental health promotion program (YAM) with diverse groups of junior high and high school students. Work with ISD counselors and teachers to ensure student safety and program fidelity. Maintain and update professional knowledge and proficiency through continuing education, staff meetings, workshops and serving on special committees. Prepare and organize training materials and curriculum. Support lead facilitator in providing mental health curriculum.

Coordinate educational activities, including scheduling, logistics, and follow-up communication with internal and external participants and venues. Prepare and organize training materials and curriculum.

Maintain timely and accurate Helper Notes related to YAM program delivery. Develop and update monthly productivity reports. Prepare and maintain program records. Evaluate the success of the learning experiences through soliciting feedback/assessment. Prepare and maintain program records.

Draft, edit, and prepare correspondence, reports and other material using word processing, spreadsheets and/or databases. Process, route, and respond to inquiries from schools, team members, and the public. Maintain accurate and professional correspondence logs, files, information, databases and other tracking systems as necessary. Ensure professional and accurate documentation. Collaborate and communicate with professionals in a variety of settings such as DMS faculty, school, YAM colleagues, students and others through face-to-face, email, phone or mail contact. Participate in team meetings, trainings, and activities designed to drive continuous improvement.

As needed, provides phone and virtual technical assistance related to tele-health scheduling and programs to Dell Medical staff, partners, school district personnel, patients, and patient families. Troubleshoot technical issues, escalating to DMS or school district information technology departments as needed.

Additional duties as assigned.

Required Qualifications

High school graduation or GED. Three years of clerical experience, including one year of experience at the Senior Office Assistant level. One year of full-time equivalent applicable experience may be substituted for each thirty semester hours of college credit earned, or vice versa; however, a minimum of one year of applicable experience is required. Effective communicator with excellent oral, written, and interpersonal communication skills. Ability to manage multiple tasks simultaneously with attention to detail, prioritizing assignments to meet deadlines. Outstanding organizational and time-management skills. Professional demeanor with tact and respect at all times. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various delicate, formal or urgent situations. Basic proficiency with Microsoft Office programs: Excel, PowerPoint, Word, Outlook, Visio, etc. Ability to work independently with minimal direction. The Dell Medical School is especially interested in qualified candidates who can contribute to diversity and excellence within the learning health system. At the Dell Medical School, we strive to create a vital, inclusive health ecosystem. To ensure alignment, we follow these fundamental values: https://dellmed.utexas.edu/culture. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than three years of experience providing administrative support. Start-up experience in any sector. High level of proficiency with at least one video conferencing platform, e.g., Zoom. Experience working in health care or education industry. Basic proficiency with Microsoft Office programs: Excel, PowerPoint, Word, Outlook, Visio, etc. Experience with scheduling.

Salary Range

$31,200 + depending on qualifications

Working Conditions

Repetitive use of a keyboard at a workstation

Occasional weekend, overtime and evening work to meet deadlines

Occasional interstate, intrastate and international travel

Field work as necessary

Other working conditions: Educational activities are delivered in virtual, face-to-face, and hybrid environments. Employee is also expect to be able to work remotely in a private, safe space. Employee is expected to attend and conduct training at various locations on and off-site, attend meetings to discuss success and obstacles of different projects, and pass additional background screening, including FBI fingerprinting, for our school and community partnerships. Ability to perform prolonged speaking engagements

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.