Job description
Job description/ Primary responsibilities:
- Maintain legal file inventory by filing, organizing and arranging alphabetical and chronological order;
- Index pleadings and discovery; create pleadings indexes for assigned files;
- Open and close case files as directed, following firm procedures for same;
- Assist with various projects such as copy jobs, scanning, creating binders, electronically transfer files to flash drives and DVDs, creating folders, uploading and transferring files via file hosting service, and uploading documents to the document management system;
- Cover front desk by greeting guests and answering multi-line telephone;
- Assist with opening, sorting, naming, saving and distributing incoming mail, as well as sorting, posting and delivering outgoing mail to post office; Various clerical duties as assigned, including occasional errands.
The ideal candidate will have a minimum of a high school diploma and some general office experience. Experience with filing in a legal environment and knowledge of legal documents a plus. Proficiency with Microsoft Office software, the ability to multi- task and meet deadlines in a fast-paced environment, reliability and flexibility, and excellent verbal and written communication skills are essential to this position. This is a full-time, Monday through Friday position, offering 40 hours of work per week. Preferably 8:00 AM to 5:00 PM with a one-hour lunch break.
Summary:
The front desk receptionist performs routine clerical, secretarial, and administrative work in answering telephones, receiving the public, providing customer assistance, data processing, and record-keeping.
Essential Duties and Responsibilities:
- Answer the central telephone system and direct calls accordingly; notify HR, management and supervisors when employees call in sick or late; serve as a backup receptionist for other office.
- Greet all visitors and make appropriate announcements via intercom system as necessary; accept service and deliveries from vendors.
- Create and maintain the monthly office calendar and phone lists under the supervision and direction of the HR/Office Manager. Distribute completed and approved materials to all employees.
- Clean, stock, and maintain the kitchen on a daily basis.
- system as necessary; accept service and deliveries from vendors.
- Create and maintain the monthly office calendar and phone lists under the supervision and direction of the HR/Office Manager. Distribute completed
- Prepare outgoing mail and faxes; sort, scan, name and distribute incoming mail and faxes.
- Maintain the parking validation supplies and issue parking validations as instructed by management.
- Filing legal documents.
- Provide administrative assistance to legal secretaries under the supervision and direction of the Lead File Clerk by monitoring individual file/scan/copy bins and complying with tasks as described in a timely manner; copy medical records as directed.
- Maintain conference room calendar; setup and cleanup the conference room for all depositions or meetings.
- Maintain the Firm library by adding inserts and placing labels on outdated or duplicated materials; organize and maintain the shelves and incoming library materials.
- Other duties as assigned.
Under Direct Supervision of IT Management:
- Install and configure computer hardware, software, and printers
- Provide technical support in office
- Repair and replace equipment as necessary
Required Education/Experience:
- Graduation from high school/GED equivalent or any equivalent combination of education and relevant experience.
- Demonstrated knowledge of general office practices such as typing and filing. Strong communication, organization, and people skills.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 1 year (Preferred)
Work Location: One location
Source: Indeed.com
