ADMINISTRATIVE ASSISTANT ASSOCIATE – Froedtert – Milwaukee, WI

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Location: US:WI:MILWAUKEE at our FROEDTERT HOSPITAL facility.

This job is ON – SITE.

FTE: 1.000000

Shift: Shift 1

Work schedule: Monday-Friday 8am-4:30pm

Job Summary:
Supports department(s) with various administrative tasks including but not limited to reception, phone support, scheduling, maintaining records, and monitoring inventory/supplies. Additional responsibilities may include supporting leaders with Kronos, Epic scheduling, budget tracking, reporting, billing, and data entry. Duties may vary by assigned area.

Responsibilities

1: Provides exceptional customer service to visitors and guests at all times. Delivers professional phone support regarding general inquiries and troubleshoots issues for an area.

2: Responsible for the scheduling of conference rooms, interviews, team meetings, notifications and may assist with patient/area scheduling.

3: Maintains area supplies at the appropriate inventory levels; anticipating future needs; placing orders; and verifying receipt of supplies.

4: Use of standard office equipment; including troubleshooting equipment issues and scheduling repairs as needed. Operates standard photocopying equipment, collates and assembles documents for distribution.

5: Maintains confidentiality with both physical and electronic records for an area.

6: Maintains competency that includes but is not necessarily limited to the use of Microsoft Word, PowerPoint, and Excel and all other computer applications needed to perform required activities. Gathers information for leaders by preparing reports, tables and spreadsheets. May assist with billing and budget tracking for an area.

7: Utilizes the automated timekeeping system to monitor tardiness and track absence occurrences. Reports timekeeping issues and may complete timecard edits in a timely manner for leader approval.

8: Coordinates various aspects of the department or office area such as: sort/deliver mail and email correspondence.

9: Other duties as assigned.

Requirements:
1 year of secretarial or 3 years of clerical experience. High School Diploma / GED.

Other information:
Ability to use discretion with handling sensitive information. Competence in the use and knowledge of Microsoft Office products.


Perks & Benefits at Froedtert Health

Froedtert Health Offers a variety of perks & benefits to staff, depending on your role you may be eligible for the following:

  • Paid time off
  • Growth opportunity- Career Pathways & Career Tuition Assistance, CEU opportunities
  • Academic Partnership with the Medical College of Wisconsin
  • Referral bonuses
  • Retirement plan – 403b
  • Medical, Dental, Vision, Life Insurance, Short & Long Term Disability, Free Workplace Clinics
  • Employee Assistance Programs, Adoption Assistance, Healthy Contributions, [email protected], Moving Assistance, Discounts on gym memberships, travel and other work life benefits available

The Froedtert & the Medical College of Wisconsin regional health network is a partnership between Froedtert Health and the Medical College of Wisconsin supporting a shared mission of patient care, innovation, medical research and education. Our health network operates eastern Wisconsin’s only academic medical center and adult Level I Trauma center engaged in thousands of clinical trials and studies. The Froedtert & MCW health network, which includes nine hospitals, nearly 2,000 physicians and more than 45 health centers and clinics draw patients from throughout the Midwest and the nation.


We are proud to be an Equal Opportunity Employer who values and maintains an environment that attracts, recruits, engages and retains a diverse workforce. We welcome protected veterans to share their priority consideration status with us at 262-439-1961. We maintain a drug-free workplace and perform pre-employment substance abuse testing. During your application and interview process, if you have a need that requires an accommodation, please contact us at 262-439-1961. We will attempt to fulfill all reasonable accommodation requests.

Source: Indeed.com
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