Position Summary:
Manages and coordinates all administrative, managerial clinical and clerical functions required for the operation of a multi-specialty clinic with moderate complexity.
Position Location:
UTHealth, Department of Pediatics Clinic Administration
University Professional Building @ 6410 Fannin Street, Houston, TX 77030
Position Key Accountabilities:
Patient Care & Clinical Operations—
- Responsible for ensuring high quality patient care is provided.
- Coordinates facility building needs by acting as the primary contact for the center interacting with building management.
- Maintains confidentiality per HIPAA guidelines in regards to patient information.
- Makes recommendations to increase efficiency, decrease costs, or improve daily operations.
- Develop and implement a cost effective and efficient, internal operations system to handle patient volume and required documentation for regulatory agencies.
- Maintains an environment that complies with OSHA regulations and employee safety.
- Handles patient complaints and reviews quality assurance information relating to practice and patient care issues.
- Resolves any operation or issues that may arise.
- Monitors patient volumes, quality of care, and performance of staff to identify areas for improvement.
- Maintains a clinical provider appointment schedules that effectively utilize personnel, space, and equipment that could include multi-modality specialties like XRAY, Ultrasound, PET, MRI and CT.
- Oversees all clinic facilities and equipment management which includes maintaining a clean safe environment for clinical inspections by regulatory agencies.
- Manages and coordinates the daily and monthly clinical scheduling IDX templates for each provider.
- Other duties as assigned.
Financial & Personnel Management—
- Responsible for the economical and efficient performance of the practice.
- Prepares the annual budget for Department-level review and approval. Monitors budget variance reports and presents financial analysis as appropriate.
- Manages the daily business operations including purchasing, and marketing.
- Maintains the employee and patient incident report files.
- Interact with administrative offices of the organization regarding the selection of training and monitoring of new staff to ensure continuity of operations.
- Ensures that personnel are appropriately trained for the job duties they are assigned.
- Manages Human Resource functions for the clinic under the direction of the UTH-assigned Department with regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
- Ensures accurate submission of time and leave requests, and verifies monthly payroll statements reflect submitted and approved time.
- Produce all reports, manuals, and agendas, correspondence as directed by physicians and department administration on clinic volume, expense, and profitability.
- Other duties as assigned.
Certification/Skills:
Proficient with Microsoft Office and Allscripts.
Excellent written and verbal communication skills.
Minimum Education:
Bachelor’s degree or experience in lieu of education.
Minimum Experience:
Seven years of experience.
Physical Requirements:
Exerts up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
Security Sensitive:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
Source: Indeed.com
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