Central Supply Coordinator – Choice Health – Charlotte, NC

SKILLED NURSING FACILITY

• Job Summary

The Central Supply Coordinator’s primary purpose is to assist in providing supplies and equipment in an efficient manner, in accordance with current applicable federal, state, and local standards, guidelines and regulations, and as may be directed by the Executive Director and Director of Health Services, to assure that the highest degree of quality resident care can always be maintained. Will be responsible to order, distribute, and maintain supplies and equipment for continuous and timely resident care related services.

• Essential Functions

Every effort has been made to make your job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.

Residents Rights

• Knows and respects patients’ rights.

• Ensures protected health information is kept confidential.

• Reports complaints made by residents/patients to supervisor.

• Reports all allegations of patient abuse, neglect and/or misappropriation of patient property.

Safety and Sanitation

• Follows established safety policies and procedures. Follow all established safety procedures and precautions when handling supplies and equipment (e.g., use of back brace, hand truck, etc.).

• Ensures that work/assignment areas are clean and equipment, tools, supplies, etc., are properly stored before leaving such areas on breaks, end of workday, etc.

• Keeps work area(s) free of hazardous conditions, i.e., grease/oil spills, excess supplies, equipment, etc., to assure that all established safety rules/regulations are always followed.

• Ensures that department personnel follow established procedures governing the use of labels and SDSs.

• Places Hazard Communication labels as required by Hazard Communication Program and OSHA.

• Report missing/illegible labels and SDSs to the safety officer (Plant Operations).

• Wears and/or uses safety equipment and supplies when indicated and properly trained to use.

• Observes safety needs of patients as indicated in care plan.

• Demonstrates job-specific knowledge of fire and disaster preparedness during drills or actual situations.

Staff Development

• Attends, provides, and participates in scheduled in-service training, educational classes, and meetings.

• Participates in staff training.

• Completes assigned Relias training.

Central Supply Coordinator Responsibilities

• Takes inventory of and rotates stocked items daily and maintains monthly inventory of all nursing supplies.

• Orders and maintains inventory of supplies and fills requests according to procedures.

• Ensures all purchase orders are properly prepared, signed and submitted as required in policies and procedures.

• Places central supply and vendor orders on a weekly basis, to maintain adequate inventory as demonstrated by requisition order; Insures timely shipping of orders.

• Forwards purchase orders to Accounts Payable.

• Receives, sorts, and cleans equipment in accordance with decontamination policies.

• Unpacks and checks supplies upon receipt from vendors or other suppliers, and reports discrepancies in orders to Executive Director; Packs supplies which need to be returned or sent out.

• Assist in preparing correspondence and claims concerning damaged merchandise, errors in shipment, etc., and return to vendor as required.

• Ensures storage instructions are followed.

• Distributes supplies to appropriate locations.

• Assures stock room is clean, safe, and orderly. Maintains order of all other supply areas. Keeps areas safe, free from clutter, and organized.

• Organize storage and catalog location of supplies and equipment for efficient handling and to prevent deterioration

• Places charge stickers or charge slips on supplies.

• Initiates resident charges according to written policies and procedures.

• Obtains data on chargeable supplies used by residents and transfers information into computer tracking daily.

• Orders, maintains, and assembles equipment and puts them in proper position.

• Labels, loads, records, and cleans items according to procedures as documented by equipment cleaning logs.

• Maintains budget as recorded on budget sheets, Reports over budgeting to Director of Health Services.

• Develops and maintains par levels at each nurses’ station and traces missing charges with assistance of nursing department.

• Ensures that special equipment is in good working order.

• Completes equipment rounds and audits. Informs supervisor of any issues or concerns. Reports all unsafe/hazardous conditions, defective equipment, etc., to supervisor immediately.

• Takes defective equipment out of use immediately. Understands and implements lockout/tagout.

• Ensures PPE is stocked and available. Notifies leadership of any brand or size changes or limitations.

• Participates in new product evaluations as directed.

• Maintains accurate records of rental equipment

• Assist with monthly inventories; maintains inventory for emergency preparedness.

• Delivers emergency supplies and equipment as directed.

• Ensures that vendors provide appropriate material safety data sheets (SDSs) in accordance with current OSHA regulations and the facility’s policies and procedures. Reports problem areas to the DHS, ED, or Plant Operations.

• Performs any miscellaneous work assignments as may be required.

• Education/Qualifications

• High School diploma or equivalent required.

• Ability to follow written and oral instructions, Knowledge of medical terminology helpful.

• Strong organizational skills and attention to detail are a must.

• Must be able to work independently and without extensive oversight.

• Persons who have been found guilty of abuse, neglect, exploitation, or mistreatment or misappropriation of property by a court of law; or who has a finding in the State nurse aide registry concerning abuse, neglect, exploitation, mistreatment of residents or misappropriation of resident property, or has had a disciplinary action in effect taken against his/her professional license or certification are not eligible for employment in this position.

• Physical Demands

• Frequent lifting of articles weighing 30-50 pounds; walking, standing, pushing, reaching, handling, and fingering, near-visual acuity, distance vision, and peripheral vision.

• This position requires extensive use of office equipment including computers, phones, fax, scanner, etc. Repeating motions that may include the wrists, hands and/or fingers.

• Travel

• n/a

• Work Environment/Conditions

• Primarily inside in well-lighted, well-ventilated areas. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

• Tasks assigned to this position may involve some potential exposure to blood, body fluids, infectious diseases, air contaminants, and hazardous chemicals. Potential for disagreeable conditions including odors, infection, and illness.

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