Physician Recruitment Coordinator – Specialist TeleMed – Remote

Specialist Telemed; the leading multi-specialty telemedicine provider for hospitals, clinics and remote locations worldwide is growing.

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We are looking for a Recruitment Coordinator to support our recruiting and onboarding activities. Ultimately, you’ll help us hire efficiently and keep our hiring process running. If you have some experience in recruiting and you’re an excellent organizer and communicator, we’d like to meet you.

POSITION SUMMARY:

Supports the Recruiting Department by providing clerical assistance and recruitment functions needed to accomplish organizational goals.

Assist in the recruiting process (job postings, review resumes, candidate screening, etc.). Standardize the recruitment process, and cultivate the talent pipeline in general.
Responsible for collecting documents from new hires and files (I9s; Licenses/Certifications; etc.)
Assist in coordinating the new hire onboarding processes
Undertake clerical duties (e.g. answering emails and drafting offer letters)
Help with resume screening and initial phone screens
Schedule interviews and keep calendars for all hiring teams and candidates
Utilize ATS, recruiting software and/or job boards for posting positions and maintaining applicant flow
Proven success having sourced candidates using networking, social media, events, competitive intelligence/research, sourcing tools and other programs
Utilization of social media sites including LinkedIn, Indeed, Doximity, etc. for networking and recruitment activities
Maintain candidate database
Handle records and paperwork
Resolve issues as fast as possible (e.g. interview cancellations)
Assist with new hire onboarding (e.g. preparing documents, coordinating orientation agendas)
Maintain open communication with recruiter, hiring managers, candidates during the hiring process
Ability to communicate effectively with leadership at all levels.
Familiar with state and federal employment laws and regulations
Maintain confidentiality of business conversations, correspondence, reports, and records as appropriate
Ability to build strong relationships throughout the organization; establish trust and credibility
Proficient in MS Office, Excel, Google Workspace, recruitment software

Minimal Requirements:

1-2 years of previous experience as an HR Assistant, Recruitment Coordinator or other recruiting-related clerical roll
Familiarity with hiring practices and stages (screening, interview, assessment, onboarding)
Experience using recruiting software and social networks for recruiting
Ability to work independently and as part of a team
Strong organizational and time management skills
Great attention to detail
Outstanding communication skills
Problem-solving ability
Must have a High Diploma or GED; Associates Degree preferred.
Possess strong interpersonal skills; shows maturity in stressful situations
Organizational skills; multi-tasking skills; attention to detail required
Strong aptitude for handling confidential information
Ability to work in a fast-paced environment
Ability to work independently as well as in a team; on multiple projects in demanding, deadline driven environment
Willingness to learn new systems; laws/regulations; and company policy and procedures
Other duties as assigned

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Physical Demands: While performing the duties of this job, the employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; walk; sit; stoop, reach; balance; talk or hear.
Specific vision abilities required by the job include distance vision, color vision, peripheral vision, close vision, depth perception, and the ability to adjust focus.
Work Environment: The noise level in the work environment is usually minimal.

*All employees are expected to adhere to all company policies. Job description may be changed at any t
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Job Type: Full-time

Pay: $40,000.00 – $50,000.00 per year

Benefits: