Prog Mgmt Spec I – University of Maryland – College Park, MD

Position Number:

102430

Functional

Category Status:

20-Nonexempt,Regular

Applicant Search Category:

Staff

University Authorized FTE:

1.000

Unit:

UGST-Honors College

Hiring Range Minimum:

Hiring Range Maximum:

Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks

Offers of employment are contingent on completion of a background check. A prior criminal conviction or convictions will not automatically disqualify a finalist from employment in the position.

Vaccine Protocol

The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University System of Maryland (USM) recently announced that students, faculty, and staff on USM campuses this fall, including UMD, are required to be vaccinated against COVID. As a prospective and/or a new employee at UMD, you will be required to comply with the University’s vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at any University of Maryland location. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement at return.umd.edu and must have an approved exemption prior to the start of their employment. Failure to provide proof of vaccination or to obtain approval for a medical or religious exemption will result in the offer of employment being rescinded.

Position Summary/Purpose of Position:

The Program Management Specialist and Assistant to the Executive Director carries out the day-to-day functions of the front of the office of the Honors College, including answering phones and emails, managing and ordering inventory, maintaining office equipment, maintaining databases and other essential documents, and hiring, training and supervising part-time student workers. This position also provides administrative assistance to the Executive Director, which includes managing their calendar, arranging meetings and travel, and gathering and preparing materials for meetings. This position reports directly to an Associate Director in the Honors College with a dotted line to the Executive Director.

Minimum Qualifications:

Bachelors degree AND Two years experience in administrative staff work. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferences:

  • In-depth understanding of the entire Microsoft Office Suite as well as Google calendar
  • A proactive approach to problem solving and organization
  • Professional level verbal and written communication skills
  • Experience in administrative support work on the College Park campus
  • Experience in troubleshooting for office computers, printers, copiers and projectors
  • Knowledge of Qualtrics Survey Software
  • Drive and initiative

This is a highly collaborative position requiring outstanding interpersonal skills, the ability to handle sensitive material with discretion, the ability to manage competing obligations, the ability to work independently, and the ability to work effectively with different constituencies on and off-campus.

Additional Certifications:

Additional Information:

This is not a telework position; five days a week presence in the office is expected.

Job Risks

Not Applicable to This Position

Physical Demands

This position requires traveling around campus to meetings and events. Must be able to carry materials (e.g., floor banners, flyers, food, meeting supplies, etc.) and be able to participate in set-up and take-down of events. Some weekend and evening work is required.

Posting Date:

10/11/2021

Closing Date:

10/25/2021

Open Until Filled

No

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Source: Indeed.com
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