Office Administrator – Gypsum Management & Supply, Inc. – Ocala, FL

GMS is the leading North American distributor of gypsum wallboard, acoustical ceiling products and other specialty building materials. Founded in 1971, GMS now operates a network of more than 200 distribution centers nationwide. For more information about GMS, visit or any one of our subsidiary company websites.

Summary of Position:

The primary function of the Gator Gypsum, Inc. office administrator will be responsible for providing administrative support to the office and accounting departments at a distribution yard. This role requires outstanding organizational skills, along with the ability to multitask. The successful candidate must be a self-starter, proactive, and possess the ability to work through competing priorities with minimal supervision and direction.

Duties & Responsibilities:

  • Appropriately responding to and managing telephone calls and mail/email requests
  • Assisting with the invoicing and processing of accounts payable and accounts receivable
  • Prepare, track, and manage preliminary notices
  • Prepare and receive items for shipping via Fed Ex, UPS, and standard mail daily
  • Deliver, process and respond to mail
  • Assist front counter with customer inquiries and direct calls appropriately
  • Assist Office Manager and/or Branch Manager with day to day responsibilities regarding customer orders, invoices, office supplies and maintenance
  • Scan, copy, and organize important documents and files
  • Assist the controller with accounting related activities
  • Hours and days negotiable

Other Competencies:

  • Ability to self-manage, show initiative and be proactive
  • Communicate professionally, both verbally and in writing to coworkers and customers

Basic Qualifications:

  • High School Diploma or equivalent
  • Knowledge and use of general office administration/management practices and equipment.
  • Demonstrated proficiency working with Microsoft Office products (i.e., Word, Outlook, PowerPoint, Excel)
  • Strong verbal and written communication skills
  • Ability to proactively problem-solve, make decisions, anticipate next steps, implement solutions and monitor progress for multiple projects
  • Strong organizational, analytical, prioritization, time management and calendar management skills
  • Minimum of 2 years of related work experience

Physical Demands:

  • Must be able to remain in stationary position 70%
  • Occasionally, will move about inside the office to access files, office machinery, etc.
  • Must be able to operate basic office machinery
  • Must be able to communicate with team and management and be able to exchange accurate information in these situations.
  • Constantly working in office environment

Mental Demands:

  • Must be able to problem solve and prioritize tasks
  • Must be able to manage stress depending on tasks
  • Must be able to multitask
  • Must be able to receive and analyze office information
  • Must be able to quickly communicate solutions if problems occur
  • Must be able to demonstrate a high degree of sound judgement

Company Benefits:

  • Medical, Dental, Vision, Disability & Life Insurance
  • 401k
  • Paid holidays & vacation days

This job description is subject to change at any time.

Launch your career with a national building materials distributor and discover opportunities for growth and advancement. Our people have the independence and authority to make a difference. We invest in relationships, and every person is important. Our highest priority is serving others. We passionately pursue a safe work environment along with a relentless focus on operational excellence. We believe you can never go wrong doing the right thing.


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