Executive Assistant II – UAMS Medical Center – Little Rock, AR

Overview:

The Executive Assistant II is a professional level administrative assistant to the DFPM Chairman and Human Resources support for DFPM.

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving the health, health care, and well-being of Arkansans.

UAMS offers amazing benefits and perks:

• Health: Medical, Dental and Vision plans available for staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Salary offered commensurate with experience

Responsibilities:

• Coordinates departmental executive level activities includes planning special events.
• Arranges travel and maintains multiple faculty schedules in the department.
• Assists with the preparation of annual faculty review documentation at the direction of the chair.
• Key administrative support member of the DFPM Executive Committee.
• Carries out planning duties for annual departmental retreat activities, including mobilization of AA support to assist in the retreat.
• Support activities in DFPM faculty performance measurement, preparing reports for the Dean, Chancellor, DFPM Executive Committee and Hospital administration, participate in quality improvement projects and related.
• Administrative staff member in charge of internal and external communication.
• Prepares the annual department/division reports.
• Assists departmental support staff for fund raising campaign. In this regard, writes script, prepares documents, and arranges events for fund raising.
• Interact directly with a broad range of faculty, managers and staff and will represent DFPM to the campus and to outside organizations as appropriate.
• Coordinates faculty recruiting efforts, responsible for faculty credentialing and maintenance of current credentialing records of full-time, part-time and volunteer faculty.
• Processes procurement, reimbursements, travel, and other faculty requests.
• Performs related responsibilities as required or assigned.

Qualifications:

Bachelor’s degree plus three (3) years of administrative support experience OR High School Diploma/GED plus seven (7) years of administrative support experience required.

Knowledge, Skills & Abilities:

• Advanced knowledge of Word and Excel, desktop publishing software, PowerPoint, charts, graphs, and other methods as required.
• High level of accuracy in work is required.
• Ability to manage multiple projects essential.
• Must exhibit above average skill level in ability to edit work for spelling and grammar. Good listening and comprehension skills essential.
• Ability to multi-task required.

UAMS is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (501) 686-6432 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA.

Physical Requirements: Stand: Occasionally
Sit: Frequently
Walk: Occasionally
Bend, crawl, crouch, kneel, stoop, or reach overhead: Occasionally
Lift, push, pull, carry weight: 11 – 25 lbs
Use hands to touch, handle, or feel: Occasionally
Talk: Frequently
Hear: Frequently
Taste or smell: Never
Read, concentrate, think analytically: Continuously
Physical Environment: Inside Office Environment
Noise Level: Moderate
Visual Requirements: Color discrimination, Depth perception, Far visual acuity, Near visual acuity
Hazards: None