Administrative Assistant, Advocacy & Public Policy – The Recording Academy – Washington, DC

WHO WE’RE LOOKING FOR:
The Recording Academy is seeking a qualified individual to support the Advocacy Department in Washington, D.C. The Administrative Assistant will provide overall support to the Chief Advocacy Officer, Managing Director of Advocacy & Public Policy and to the Director, Government Relations, as well as maintain general office administration for the Recording Academy’s Washington office.

WHAT YOU’LL DO:

  • Be “right hand” to the team by managing all scheduling, travel, correspondence, expense reporting, and other administrative support as required.
  • Assist with event management for advocacy initiatives throughout the year, such as GRAMMYs on the Hill
  • Support the Managing Director in management of the Academy’s political action committee.
  • Manage and help draft the weekly production and posting of online advocacy content on grammy.com.
  • Maintain positive working relationship with schedulers and front office staff at key Congressional offices.
  • Maintain databases of congressional, coalition, and grassroots contacts.
  • Provide excellent general administration of the Washington office, including answering main phones, providing office reception, working with vendors and suppliers, and interacting with Academy headquarters as required to maintain the smooth operation of the DC office.
  • Be a point of contact between the advocacy office and the other departments within the Recording Academy, including the 12 Recording Academy Chapters, the Business Affairs team, and the Marketing team, among others.
  • Support legislative function of the office, including tracking relevant legislation and congressional support for bills, monitoring committee activity, conducting research, and contributing to internal and external documents, among others.
  • File lobbying disclosure and other necessary reports in a timely manner.
  • Coordinate other projects as required.

SKILLS & EXPERIENCE:

  • Four-year college degree and two years related experience. Experience in a Congressional office or Government Relations department preferred.
  • Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint).
  • Experience in event management/production a plus
  • Excellent writing/grammar/presentation skills
  • Must be proactive and highly organized with proven analytical skills and attention to detail.
  • Ability to work under pressure of tight deadlines, solve practical problems and deal with a variety of different daily variables.
  • Ability to communicate ideas clearly, with excellent interpersonal skills to effectively interact within and outside the organization at all levels.
  • Ability to maintain strict confidentiality and use discretion regarding Academy advocacy matters.
  • Ability and willingness to work extended hours during peak periods.
  • Must possess a consistently pleasant “can do” demeanor and very strong work ethics, including excellent punctuality.

PHYSICAL DEMANDS FOR CERTAIN ROLES:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.
The employee will be required to lift and/or move up to 60 pounds.

ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES

RECORDING ACADEMY
The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music’s history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the GRAMMY Awards—music’s only peer-recognized accolade and highest achievement. As the world’s leading society of music professionals, we work year-round to foster a more inspiring world for creators.

GRAMMY MUSEUM
Established in 2008 as a partnership between the Recording Academy and AEG, the GRAMMY Museum is a non-profit organization dedicated to cultivating a greater understanding of the history and significance of music. Paying tribute to our collective musical heritage, the Museum explores and celebrates all aspects of the art form—from the technology of the recording process to the legends who’ve made lasting marks on our cultural identity. In 2017, the Museum integrated with its sister organization, the GRAMMY Foundation, to broaden the reach of its music education and preservation initiatives. As a unified organization, today, the GRAMMY Museum fulfills its mission of making music a valued and indelible part of our society through exhibits, education, grants, and public programming.

MUSICARES
A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs.

LATIN RECORDING ACADEMY
The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin GRAMMY Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin GRAMMY Cultural Foundation®.

EQUAL OPPORTUNITY:
The Recording Academy, its affiliates and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy’s policy to provide equal employment opportunity for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.

Job Type: Full-time

Source: Indeed.com
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