Executive Assistant/Office Manager – Moxie – Long Beach, CA

Executive Assistant/Office Manager

The Company:

Moxie is a market leader in the cultivation, harvest, and extraction of high-grade cannabis products throughout the United States and experiencing amazing growth with the support of a first-rate professional staff. The culture is progressive, very collaborative, and really values the commitment of its staff. In addition, the atmosphere is relaxed yet allows for exceptional professional development given the company’s growth trajectory.

Job Summary:

The Executive Assistant/Office Manager will provide high-level administrative support to the senior staff and maintain the executive office.

Supervisory Responsibilities:

· None

Duties/Responsibilities:

· Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.

· Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

· Maintain electronic mail logs and files

· Arranges travel and accommodations for executives.

· Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

· Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

· Maintain electronic mail logs and files

· Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

· Rack daily expenses and prepare weekly, monthly, or quarterly reports using Excel.

· Maintain office supplies.

· Act as liaison between company and landlord(s).

· Responsible for overall cleanliness and organization of office(s).

· Performs additional duties as assigned by executives.

· Performs other related duties as assigned.

Benefits:

· Employer-sponsored Medical, Dental, and Vision Insurance.

· Employer-provided $10K Live Insurance.

· Roth and 401K

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Ability to function well in a high-paced and at times stressful environment.

· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

· Able to type minimum of 50 words per minute.

· Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Education and Experience:

· High school diploma required; Bachelor’s degree in Business Administration or related field preferred.

· At least four years of related experience required.

Physical Requirements:

· Ability to hear at conversational volume

· Ability to see standard text

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

· Reasonable accommodations may be provided.

Moxie is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination based on race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic.

Job Type: Full-time

Pay: $22.00 – $27.00 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Disability insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Monday to Friday

Education:

  • High school or equivalent (Required)

Work Location:

  • One location

Work Remotely:

Source: Indeed.com
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