Executive Associate – North Lawndale Employment Network – Chicago, IL

The Organization
The North Lawndale Employment Network (NLEN) is a comprehensive workforce development agency on Chicago’s West Side dedicated to advancing the economic outcomes of North Lawndale residents through innovative job readiness and financial literacy programming and the operation of social enterprises.

The Opportunity
The Executive Associate provides high-level administrative support to the President/CEO by conducting research, providing project management of internal projects, provide support to board of directors.

Responsibilities include (not limited to):

In absence of President/CEO, use initiative and judgment to see that matters requiring attention are referred to delegated authority or handled in a manner so as to minimize effect of President/CEO’s absence
Manages the President/CEO’s schedule and calendar including details documented for each appointment
Provide the President/CEO with background information and supporting materials in preparation for meetings, speaking engagements, conferences, galas, etc.
Full meeting planning, including all meeting arrangements, attendee support, materials and equipment setup, and calendar scheduling with priority to NLEN Board of Director’s meeting held quarterly
Ensures details for travel are documented on President’s calendar and all supporting travel materials are completed including itinerary, tickets, passports, weather reports, descriptions of airports, rental car pick up or taxi information, hotel destinations, and room locations
Assist the Director of Development with the coordination of the NLEN’s annual signature fundraising event

Management of administrative functions including organizing and processing invoices to Accounting; and tracking and processing of contracts and agreements
Assists the President & CEO with the preparation of Board and Committee agendas for board meetings; coordinates with senior management relative to agenda items supporting documentation; and monitors the timely preparation and completion of Board Meeting packets and the setup of meetings
Reserve conference room/location for board meetings
Attend all Board of Directors’ quarterly meetings; tracks action items at meetings on behalf of the President &
CEO and serve as a backup to Board Secretary for taking minutes
Coordinate all logistics related to the Board’s Annual Retreat to include: venue, reservations, meal and activities
Maintaining and monitoring project plans and schedules
Assist the Director of Development with the coordination of the NLEN’s annual signature fundraising event to include: Managing logistics, updating/tracking invitation lists, preparing and mailing correspondence related to the event, ordering materials, and creating presentations for day of event

Ideally you have…

Bachelor’s Degree in a related field from a 4-year university or 5+ years’ previous experience working the profession as an Executive Associate, Coordinator or Assistant with direct responsibilities
Professional Project Management certification or preferred
Excellent written and verbal communication skills, strong presentation and facilitation skills with ability to speak before groups of clients, employees and the Board
Coaching, leadership, and relationship building skills
Excellent organizational skills with ability to multi-task and manage competing priorities.
Strong working knowledge of MS Office Suite, Outlook, and ability to learn and maintain databases

Why you should apply

Great Schedule: Monday-Friday / 9a – 5p
Paid Vacation
SALARY AND BENEFITS: $50K Annually + Medical, 401k, Dental, and Vision Insurance

Job Type: Full-time

Pay: $45,000.00 – $50,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Day shift
Monday to Friday

Education:

Associate (Preferred)

Experience:

Administrative: 5 years (Preferred)

Work Location:

One location

This Job Is Ideal for Someone Who Is:

Dependable — more reliable than spontaneous
Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
Detail-oriented — would rather focus on the details of work than the bigger picture
Autonomous/Independent — enjoys working with little direction
High stress tolerance — thrives in a high-pressure environment

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