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Administrative Assistant (Austin) – Moxie Pest Control – Austin, TX

Summary/Objective

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The Sales Support Branch Expert provides exceptional customer service to sales contractors assigned to the local field office. This position will be responsible for a variety of administrative tasks. This position requires the ability to work in a fast paced environment with many interruptions while maintaining a happy and positive attitude! We are growing fast and would love for YOU to play a critical role in our organization!

Essential Functions

Coordinating all aspects of the sales rep arrival experience in the local office

Assembling welcome baskets containing basic toiletries and food items and leaving them in apartments prior to sales rep arrival

Working closely and remotely with the Corporate Housing Coordinator. This includes but is not limited to: inspecting apartments for cleanliness and to ensure there are no maintenance issues prior to move-in

Tracking keys and fobs in an organized manner for each apartment

Ensuring keys and fobs are returned to the apartment complex at the appropriate time

Assisting the Housing Coordinator with in-person tasks related to apartment furniture rental

Traveling to local government offices to assist with compliance and solicitor permitting tasks

Gathering and storing personal information from sales contractors securely

Issuing and tracking ipads and uniforms issued to sales staff

Notifying the housing coordinator of any sales representatives who change apartment location

Other duties as assigned

Essential Skills

Ability to adapt to shifting priorities.

Stellar time management

Excellent communication.

Microsoft Excel/Google Sheets proficiency.

Highly organized.

Ability to adhere to a fixed budget for expenses

Clean driving record

Preferred/Required Qualifications:

1 or more years of experience as an administrative assistant (Preferred).

Basic knowledge of sales process and terminology (Preferred).

Reliable transportation (Required).

Supervisory Responsibility

This position has no supervisory responsibilities.

Position Type/Expected Hours of Work

This is a full-time, seasonal hourly position with the possibility of a permanent position if performance is exceptional.

Pay/Benefits

$13-$15 hourly wage

Medical, dental, and vision, short term disability and long term disability benefits offered in addition to paid time off (PTO) after waiting period.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines, in addition to being required to travel with a personal vehicle .

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. This position requires standing, walking, bending, kneeling, stooping, crouching, and climbing all day. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

AAP/EEO Statement

Moxie Pest Control provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

Moxie Pest Control absolutely prohibits any form of unlawful employee harassment or discrimination based on any of the characteristics mentioned above. Improper interference with the ability of other employees to perform their expected job duties will not be tolerated.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Types: Full-time, Temporary

Pay: $11.00 – $13.00 per hour

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift

Education:

  • High school or equivalent (Preferred)

Experience:

  • admin: 1 year (Preferred)

Work Location:

  • Multiple locations

Benefit Conditions:

  • Waiting period may apply

Work Remotely:

COVID-19 Precaution(s):

  • Remote interview process
  • Personal protective equipment provided or required
  • Temperature screenings
  • Social distancing guidelines in place
  • Virtual meetings
  • Sanitizing, disinfecting, or cleaning procedures in place

Source: Indeed.com
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