Project Manager – Facilities – City of Pittsburgh – Pittsburgh, PA

Administers and manages consultant work for multiple-phase construction projects on City-owned facilities. Manages the planning, cost estimating, budgeting, scoping, design, acquisition, construction, inspection, and direction of assigned projects for City-owned facilities. Assists other City staff on large projects for City-owned facilities. Projects may include multiple phases and usually take less than a year to complete. Projects include but are not limited to design and construction of parks and park assets and/or large building systems, building envelope upgrades, full interior renovations, and strategic initiatives including department policy development.

Department: Public Works, Bureau of Facilities
Position Type: Announcement
Salary: $75,329 per year.
Union: None, this is a non-union position.
Union Bid Form: None required.
Civil Service Classification: Non-Competitive

General Application Requirements:
You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• A completed online City of Pittsburgh Employment Application, including your online Employment Profile Data. (Education and Work Experience).
• Completed online City of Pittsburgh Supplemental Form questions for this position.
• A resume, to be submitted online.
• Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment. Click here to view a map of City of Pittsburgh neighborhoods.
• A current, valid Class C Pennsylvania Motor Vehicle Operator’s License at the time of filing application or prior to appointment, which must be maintained throughout employment. Written requests for a special accommodation on the basis of the Rehabilitation Act of 1973 and the Americans with Disabilities Act will be considered by the Department of Personnel and Civil Service Commission on an individual basis.

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes but is not limited to criminal background, driver’s license and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration from employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered).

NOTE: Candidates being considered for employment will be required to submit official transcripts to verify of their post-secondary education (college/university, trade school, etc.) prior to being hired by the City of Pittsburgh. Transcripts must be submitted at the time of any/each job interview you have with the City of Pittsburgh.

Qualifying Requirements:
Your City of Pittsburgh application will be reviewed and your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will be sent an eligibility letter regarding your eligible/ineligible status.

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  WORK EXPERIENCE: The application must clearly show three (3) years of full-time diversified experience managing complex multi-disciplined Capital projects. (Full-time is defined as 32 hours or more per week. Less than full-time experience will be calculated on a pro-rated basis.)
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  EDUCATION/TRAINING: The application must clearly show a Bachelor’s Degree from a fully accredited institution in Engineering, Architecture, Business Administration, Public Administration or a related field. (See NOTE under the General Application Requirements Section above regarding the verification of education/training). (An Intern Development Program (IDP) Certificate per the National Council of Architectural Registration Boards (NCARB) or a related professional certification or a degree accredited by the Landscape Architecture Accreditation Board (LAAB) or a related professional certification is preferred.)
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  EQUIVALENCY: Education/training and/or work experience may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is seven (7) years. (See NOTE under the General Application Requirements Section above regarding the verification of education/training).

If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.

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  Written: None required for this position.
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  Performance: None required for this position.
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  Medical: None required for this position.

• Supervises vendor work for planning, design, construction, construction management, and inspection of complex multi-disciplined Capital projects in various areas including parks, swimming pools, recreation centers, public safety facilities.
• Prepares Requests for Proposal (RFPs), project scope, and other bid documents for vendor services.
• Reviews, critiques, negotiates, and recommends for approval price proposals from consultants, vendors, and contractors.
• Reviews, negotiates, and recommends for approval supplements, change orders, and other contract modifications.
• Directs the work of assigned City personnel; evaluates work; provides training and/or technical assistance as requested or required.
• Prepares ordinances, resolutions, deed searches, and other administrative and regulatory functions, for the full implementation of the City’s Capital projects.
• Reviews all reports, shop drawings, and other project documents, prepared by assigned personnel and consultants to monitor progress, identify problems and delays, etc.; recommends approval and/or disapproval of change orders and requisitions for payment.
• Applies an extensive knowledge of project management concepts, principles, methods and practices as well as professional knowledge of safety, engineering, and environmental disciplines.
• Identifies problems in all phases of work on assigned projects; advises City supervisor on a timely basis; recommends and implements approved corrective action in order to adhere to schedule and project budget.
• Acts as owner representative in meetings with representatives of other governmental agencies, City Departments, vendors, and the public.
• Plans and assigns work between consultants and City staff, establishing priorities and deadlines.
• Coordinates work and communication amongst consultants and between consultants and City staff.
• Maintains control of project budget, ensuring funds spent are consistent with progress attained, and monitors performance to ensure commitments of all parties are being maintained.
• Reports on the status of projects with a focus on progress of deliverables compared to deadlines and spending compared to budget.
• Actively participates in formal project closeout procedures including recommendations for use of any leftover project budget, close of all administrative functions including verification of final invoice with all vendors, and communication of projection completion status with department management and support staff, Office of Management and Budget, and other project stakeholders both internal and external to the City.
• Ensures that RFP’s, specifications, designs, contract provisions and work performed comply fully with applicable federal, state and local laws and regulations.
• Reviews invoices and verifies work performed by consultants and contractors.
• Plans, develops, directs, coordinates, organizes and controls the materials, equipment and personnel under jurisdiction toward the effective, efficient and economical attainment of program goals, including safe, effective facilities for the public and City employees.
• Manages area of responsibility in strict accordance with applicable laws, regulations and established policy, including union agreements, to ensure fair and standardized treatment of employees.
• Performs activities and functions of related lower-level personnel as assigned or required.
• Performs such other related tasks and duties that are assigned or required.

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