Post Jobs

Administrative Assistant IV – Cornell University – Ithaca, NY

Located in Ithaca, N.Y., Cornell University is a bold, innovative, inclusive and dynamic teaching and research university where staff, faculty, and students alike are challenged to make an enduring contribution to the betterment of humanity. Cornell University is one of the largest and most diverse institutions in the Ivy League. We are a community of 22,000 students and more than 10,000 faculty and staff members representing more than 80 countries and hundreds of disciplines—global cultures, backgrounds, experiences, perspectives, and ideas. The College of Veterinary Medicine at Cornell University is recognized internationally as a leader in public health, biomedical research, animal medicine, and veterinary medical education. Ranked consistently as one of the best veterinary colleges in the nation, the College’s strength is due to its strategic breadth of focus areas and its depth of expertise in each of those areas; the achievements of its faculty, staff, alumni, and students; and its commitment to diversity and inclusiveness.

The Department of Clinical Sciences endeavors to balance its three-fold missions of teaching, service and research. The department is dedicated to excellence in teaching, providing substantial effort towards clinical training of DVM professional students, interns and residents in the Cornell University Hospital for Animals, and values both clinical and basic research.

We seek an administrative assistant who will provide a variety of complex administrative support for the teaching, research, academic and non-academic professionals, technical, and administrative staff within the department, who excels in an environment that is highly interactive with many disruptions during the work day, is adaptable to many different personalities, is flexible and willing to get involved in a wide variety of projects, is motivated in learning and applying new skills, especially related to computer software, is able to work independently and can anticipate the needs of faculty.

Responsibilities include providing a wide variety of complex administrative support for the teaching, research and academic aspects in the department. This will include activities in teaching foundation courses VI and VII; prepare course handout materials, grade reports and evaluation of exam statistics, in addition to supporting Block VI and VII course leaders and Teaching Support Specialist. Oversee and administer daily activities in the areas of facility management, database management, learning management systems and be an informational resource for department faculty as related to the Blocks.

Provide administrative support for academic and non-academic professionals within the department. Individual should excel in an environment that is highly interactive with many disruptions during the work day, is adaptable to many different personalities, is flexible and willing to get involved in a wide variety of projects, is motivated in learning and applying new skills, especially related to computer software, is able to work independently and can anticipate the needs of faculty. Preference will be given to individuals who demonstrate the ability to increase efficiencies, constantly search for ways to improve processes and add to an enthusiastic and positive environment.

Duties to include: Using a variety of PC software programs to prepare, compose, and edit complex correspondence, manuscripts, grant proposals, class materials, letters of recommendation, promotional materials, mailing and reference databases. Responding to requests for information, scheduling appointments, processing mail, ordering supplies, arranging travel, preparing itineraries, handling detail for various events, processing travel paperwork, facsimile transmission, filing, inputting exams, recording student grades, reserve rooms. Entering and manipulating data to produce drafts and/or final copies of scientific documentation. Publication retrieval. Preparing presentations for professional conferences, coordinating travel arrangements for faculty, staff, collaborators, and invited guests and other miscellaneous duties. Provide support for research activities including preparation of grant proposals and progress reports. Provide administrative support for international student trips to locations such as Belize and Indonesia. Provide administrative support of the DCS Faculty and Resident Seminar Series. Establish and maintain a welcoming environment for all individuals offering proactive customer service and at all times remaining a professional.

Required Qualifications:

Associates degree with at least two years of relevant experience, formal training beyond a high school diploma with at least 6 years of administrative experience or equivalent combination of education and experience. Proficiency/excellence in using a variety of computer programs and demonstrated ability to utilize an array of software programs including publication software. Excellent communication skills, superior written, verbal and interpersonal skills; excellent planning, coordination/organizational skills. Ability to work independently and respond quickly and effectively do multiple assignments/priorities. Must be able to work independently as well as in a team environment. Strong organizational and time-management skills essential. Proficient use of PC computers, knowledge of Internet Explorer, Microsoft Word, Excel, OneNote, Outlook, Photoshop, Illustrator, PowerPoint, FileMaker Pro, InDesign, RefWorks, EndNote and various web browsers; word processing, editing, charts, graphs, exams, calendars and instructional material for teaching. Excellent knowledge of scanning equipment.

Preferred Qualifications:

Medical terminology and basic knowledge of essential components of scientific writing preferred, as well as experience compiling teaching materials. Proficiency in publication software OneNote, Outlook, Photoshop, Illustrator, PowerPoint, FileMaker Pro, InDesign, Mendeley, EndNote and various web browsers; word processing, editing, charts, graphs, calendars and instructional material for teaching are a plus.

When applying through our system, please attach your application materials (Resume/Cover Letter/CV) in either Microsoft Word or PDF format, preferably as one document . An attached cover letter is required to be considered for this posting. In the Experience section of your application, use the ‘Drop Files Here’ box to manually drag document(s) into your application. For a more detailed description and instructions on how to apply online please click here as an external candidate or click here if you are an internal candidate . Please note: Cornell Employees must apply through the Internal Cornell Career site.

Visa sponsorship is not available for this position.

Relocation assistance will not be provided for this position.

Background check may be required.

University Job Title:

Administrative Asst IV

Level:

D

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Carolyn Chow

Number of Openings:

1

Current Employees:

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines :

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University’s Department of Inclusion and Workforce Diversity at voice (607) 255-3976, fax (607) 255-7481, or email at [email protected] .

For general questions about the position or the application process, please contact the Recruiter listed in the job posting.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday – Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university’s mission of teaching, discovery, and engagement.

2020-11-07-08:00

Source: Indeed.com
Click Here To Apply

%d bloggers like this: