The Department of Clinical Sciences endeavors to balance its three-fold missions of teaching, service and research. The department is dedicated to excellence in teaching, providing substantial effort towards clinical training of DVM professional students, interns and residents in the Cornell University Hospital for Animals, and values both clinical and basic research.
We seek an administrative assistant who will provide a variety of complex administrative support for the teaching, research, academic and non-academic professionals, technical, and administrative staff within the department, who excels in an environment that is highly interactive with many disruptions during the work day, is adaptable to many different personalities, is flexible and willing to get involved in a wide variety of projects, is motivated in learning and applying new skills, especially related to computer software, is able to work independently and can anticipate the needs of faculty.
Responsibilities include providing a wide variety of complex administrative support for the teaching, research and academic aspects in the department. This will include activities in teaching foundation courses VI and VII; prepare course handout materials, grade reports and evaluation of exam statistics, in addition to supporting Block VI and VII course leaders and Teaching Support Specialist. Oversee and administer daily activities in the areas of facility management, database management, learning management systems and be an informational resource for department faculty as related to the Blocks.
Provide administrative support for academic and non-academic professionals within the department. Individual should excel in an environment that is highly interactive with many disruptions during the work day, is adaptable to many different personalities, is flexible and willing to get involved in a wide variety of projects, is motivated in learning and applying new skills, especially related to computer software, is able to work independently and can anticipate the needs of faculty. Preference will be given to individuals who demonstrate the ability to increase efficiencies, constantly search for ways to improve processes and add to an enthusiastic and positive environment.
Duties to include: Using a variety of PC software programs to prepare, compose, and edit complex correspondence, manuscripts, grant proposals, class materials, letters of recommendation, promotional materials, mailing and reference databases. Responding to requests for information, scheduling appointments, processing mail, ordering supplies, arranging travel, preparing itineraries, handling detail for various events, processing travel paperwork, facsimile transmission, filing, inputting exams, recording student grades, reserve rooms. Entering and manipulating data to produce drafts and/or final copies of scientific documentation. Publication retrieval. Preparing presentations for professional conferences, coordinating travel arrangements for faculty, staff, collaborators, and invited guests and other miscellaneous duties. Provide support for research activities including preparation of grant proposals and progress reports. Provide administrative support for international student trips to locations such as Belize and Indonesia. Provide administrative support of the DCS Faculty and Resident Seminar Series. Establish and maintain a welcoming environment for all individuals offering proactive customer service and at all times remaining a professional.
Associates degree with at least two years of relevant experience, formal training beyond a high school diploma with at least 6 years of administrative experience or equivalent combination of education and experience. Proficiency/excellence in using a variety of computer programs and demonstrated ability to utilize an array of software programs including publication software. Excellent communication skills, superior written, verbal and interpersonal skills; excellent planning, coordination/organizational skills. Ability to work independently and respond quickly and effectively do multiple assignments/priorities. Must be able to work independently as well as in a team environment. Strong organizational and time-management skills essential. Proficient use of PC computers, knowledge of Internet Explorer, Microsoft Word, Excel, OneNote, Outlook, Photoshop, Illustrator, PowerPoint, FileMaker Pro, InDesign, RefWorks, EndNote and various web browsers; word processing, editing, charts, graphs, exams, calendars and instructional material for teaching. Excellent knowledge of scanning equipment.
Medical terminology and basic knowledge of essential components of scientific writing preferred, as well as experience compiling teaching materials. Proficiency in publication software OneNote, Outlook, Photoshop, Illustrator, PowerPoint, FileMaker Pro, InDesign, Mendeley, EndNote and various web browsers; word processing, editing, charts, graphs, calendars and instructional material for teaching are a plus.
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Visa sponsorship is not available for this position.
Relocation assistance will not be provided for this position.
Background check may be required.
University Job Title:
Administrative Asst IV
Pay Rate Type:
Number of Openings:
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