Proposal Coordinator
Location: Mclean, VA
Trowbridge, an IntelliBridge company, is seeking a Proposal Coordinator to join our outstanding team in Mclean, VA. We offer Medical/Dental/Vision Insurance, Paid Time Off & Paid Holidays, 401 (k) Retirement Plan with company match, and up to $5,000 per year in training/certification reimbursement.
Position Description:
The Proposal Coordinator supports multiple concurrent proposals and knowledge management activities under the guidance of the Proposal and BD team and helps maintain overall structured and repeatable proposal development, documentation, and processes. The coordinator participates in the researching of Request for Proposal (RFP) requirements and creation of proposal administration items, including outlines and schedules. The coordinator may also assist with the researching, writing, and editing of resumes, project summaries, past performance references, Request For Information (RFI) responses, and other proposal/marketing narrative as needed.
Position Responsibilities:
- Support the formatting and revision of proposal/marketing narrative and documents as needed, including proofreading or other types of content reviews for both grammatical correctness and requirements compliance.
- Perform initial research or analysis of proposal documents, developing targeted compliance questions and interviewing technical and programmatic staff to extract critical information.
- Organize and schedule proposal meetings and serve as a point of contact for teammates and other contributors during proposal development.
- Support the proposal “knowledge base” from both a content and administration perspective.
- Expected to directly contribute to the continuous improvement of proposal development and knowledge management processes and take a hands-on approach to proposal tasks.
- Review RFPs for proposal production/documentation guidelines.
- Work with Proposal Manager to research, prepare, and revise proposal materials, including but not limited to resumes, past performance, responses to sources sought, etc.
- Work with Proposal Manager and Capture Manager to develop, maintain, and communicate the proposal schedule and activities.
- Craft data calls to solicit required information to develop content for proposal sections.
- When necessary, serve as the point of contact for sources providing information for proposals.
- Receive and send materials and coordinate the deadlines and materials needed with T&T staff and teammates.
- Proofread and review proposal material throughout the proposal preparation process.
- Establish, update, and maintain files in SharePoint knowledge management system and network file structure.
- Provide word processing and proofreading support as needed.
Position Requirements:
- 1-3 years of progressive experience in a fast-paced, high-volume proposal or production environment.
- 1-3 years of experience with technical or professional business writing.
- Significant familiarity with standard MS Office software, with advanced layout and editing skills in Word, e-mail applications, and Web browsers required.
- Familiarity with SharePoint desired.
- Exceptional communication and client relationship skills.
- Ability to work independently or as part of a team.
- Ability to multi-task concurrent projects with multiple deadlines, and tight delivery schedules.
- Must be able to work under time pressures with input from many directions.
- Outstanding research and analysis skills.
- Superior organizational skills.
- Must be flexible, reliable, and motivated to learn and grow!
- Positive, proactive attitude.
Education and/or Certifications
- Bachelor’s degree in English, Marketing, Communications, or related field preferred.
About Us:
IntelliBridge delivers IT strategy, cloud, cybersecurity, application, data and analytics, enterprise IT, intelligence analysis, and mission operation support services to accelerate technical performance and efficiency for Defense, Civilian, and National Security & Federal Law Enforcement clients.
We are an Equal Opportunity Employer/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected Veteran status, or any other characteristics protected by law. We are an eVerify participating employer.
Source: Indeed.com
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