Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.
The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Procurement Manager in the District Purchasing Department.
The Procurement Manager is responsible for procurement functions, logistics and mail processes for Community Colleges of Spokane (CCS). With delegated procurement process authority, this position insures purchases made and authorized by CCS departments are in compliance with State and Federal rules, regulation, and laws. This position facilitates and oversees competitive solicitations to assure regulatory compliance and adherence to process. The Procurement Manager supervises procurement and logistics staff. Work is performed consistent with the Revised Code of Washington (RCW), Washington Administrative Code (WAC) and other laws, rules, and regulatory requirements.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
- Responsible for facilitating the procurement and competitive bidding processes, logistics and internal/external mail functions for Community Colleges of Spokane (CCS) while ensuring compliance with the Revised Code of Washington (RCW), Washington Administrative Code (WAC) and other laws and regulations. *
- Ensure procurement and competitive solicitation processes are followed, while ensuring that all required goods, services and equipment required by departments are obtained in the most cost effective and timely manner. Facilitate the settlement of procurement disputes and assist with the interpretation of procurement related legal regulatory issues. *
- Responsible for facilitating the development of competitive solicitations, managing the solicitation procurement process, including Request For Quotes (RFQs) and Request For Proposal (RFPs). Facilitate the development of professional service and procurement contracts with CCS departments. Issue Purchase Orders, monitor goods receipts and resolve issues with deliveries. *
- Facilitate the establishment of blanket orders for repetitive purchases as needed. *
- Manage year-end processes and procedures to ensure procurement relevant documents are closed and postings finalized at the appropriate time. *
- Perform system testing to validate new releases or system changes are working as expected. Communicate any issues to the CTCLink ERP support manager and log tickets with the State Board as directed. *
- Responsible for evaluating the effect of procurement activity and the impact it may have on instructional, student and administrative requirements as well as on existing union contracts all while ensuring compliance with all labor, prevailing wage and consumer price index requirements. *
- Track procurement contracts and submit annual contracts report to the Department of Enterprise Services as required by RCW 39.26.210. *
- Responsible for developing procedures to ensure that CCS purchase 2% of the total budget for goods and services from Correctional Industries. *
- Ensure compliance with CCS’s Supplier Diversity Strategic Initiative by assisting departments in soliciting Minority and Women Owned Firms’ participation in procurement activities. *
- Communicate technical procurement regulatory requirements and changes to those requirements to all CCS departments. Develop and provide required HR sponsored training on procurement regulatory requirements, processes, policies and procedures to CCS employees at regular intervals. *
- Serve as subject matter expert for the procurement and physical inventory modules of the CTCLink ERP system. Track system issues and log trouble tickets with the State Board ERP support team. Troubleshoot Purchase Requisition workflow issues and authorize security roles to enable appropriate access to the CTCLink system. *
- Supervise (train, schedule, evaluate, discipline and respond to grievances) procurement and logistics staff. Adhere to the classified contracts and all district rules and regulations ensuring efficient operations of procurement and mail services. *
- Inform and educate staff about behavior and performance expectations, provide timely and accurate feedback regarding performance, and ensure performance and behavioral problems are corrected promptly and effectively. *
- Act as the CCS liaison with other State agencies on procurement related issues. Monitor and encourage use of state and group cooperative contracts to streamline procurement processes. *
- Oversee the collection of data to be used in reports, analyzing current practices and ensuring CCS uses the most efficient and cost-effective procurement, logistics and mail service methods and vendors. Develop procurement, logistics and mail services policy and procedures as needed. *
- Coordinate moves and expense reimbursements for newly hired executives. *
- Represent CCS within the community, business and professional groups as requested. *
- Represent the District office/Procurement on committees within CCS as requested. *
- Support and advance the CCS strategic plan, and perform related duties as required. *
- Indicates this is an essential duty.
COMPETENCIES & OTHER REQUIREMENTS
REQUIRED COMPETENCIES (MINIMUM QUALIFICATIONS)
- Bachelor’s degree in Business Administration, Operations Management or another closely related field from an accredited institution. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
- Three (3) years related experience.
- Knowledge of receiving, inventory processing, and mail systems.
- Ability to analyze regulatory changes affecting procurement operations and develop monitoring programs to support ongoing quality improvement initiatives.
- Ability to supervise employees.
- Knowledge of budgets and financial management practices.
- Ability to extract data from complex ERP system and use automated spreadsheets and other tools for financial analysis.
- Excellent communication skills both orally and in writing.
- Ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution and community and technical college system.
- Acceptance of the responsibility to promote the welfare and best interests of students at all times.
- A demonstrable understanding and acceptance of the mission, values, goals and objectives of CCS.
- Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.
PREFERRED COMPETENCIES (DESIRED QUALIFICATIONS)
- Certified Purchasing Manager (CPM) or similar professional certification.
- Knowledge of Revised Code of Washington (RCW), Washington Administrative Code (WAC) and other laws and regulations as they pertain to purchasing.
- Procurement experience in a state agency.
- Supervisory experience, preferably in a unionized environment.
- Experience with the PeopleSoft ERP system.
- Experience in higher education or government environment.
CONDITIONS/TERMS OF EMPLOYMENT
TOTAL COMPENSATION: $90,768 – $94,236.
Total compensation is an estimate based upon adding the following amounts together:
- Base compensation, plus
- Current employer-paid health and related benefit contribution rates, plus
- Median retirement fund contributions.
The actual total will vary depending upon each employee’s enrollment choices.
Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
- Work is performed in an office environment which is adequately heated and ventilated.
- Work is sedentary in nature.
- Frequent use of computer and exposure to terminal screens in performing work assignments.
- Work involves constant interruptions and requirement to answer on demand questions by phone, in person or electronically.
- Frequent repetitive hand/wrist motions and finger manipulation.
- Frequent oral and auditory communication with others.
CONDITIONS OF EMPLOYMENT
- Contract 12-month position.
- Position is exempt from Fair Labor Standards Act (FLSA).
- Criminal background check required.
- Requires local or regional travel. If using personal vehicle for travel proof of driver’s license and car insurance required.
REQUIRED APPLICATION MATERIALS
To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:
- CCS online application.
- Cover letter addressing your qualifications as applied to the responsibilities of this position. *
- Comprehensive resume. *
- Names, addresses, and telephone numbers of three professional references.*
- College transcript(s) if applicable – unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.
NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission.
Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category. Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.
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