Event Coordinator – Astoria-Warrenton Area Chamber of Commerce – Astoria, OR

Astoria‐Warrenton Area Chamber of Commerce Event Coordinator
Job Description

ABOUT US
The Astoria‐Warrenton Area Chamber of Commerce has been building, maintaining and encouraging a healthy, diverse local economy since 1873. Our 600 business members represent every sector of the North Coast economy.
In addition to chamber responsibilities, we serve Astoria and Warrenton as destination manager and visitor center.

We are looking for a community‐minded, attentive, and adaptable Event Coordinator to join our team. The successful candidate will be an enthusiastic, poised, outgoing team player.

POSITION SUMMARY
This 24‐32 hour per week position is responsible for our signature events each year, including the annual membership meeting & awards banquet, 1‐day “UnWined” wine judging and tasting event, 3‐day “Astoria
Warrenton Crab, Seafood and Wine Festival”, 3‐day “Goonies Anniversary Weekend”, and the “Great Columbia
Crossing 10k run/walk” as well as sharing responsibility for year‐round networking and membership events.

Required:

 High School Diploma or Equivalent
 Excellent communications skills
 Ability to work weekends during events (at least 5x/year)
 Time‐management and organization skills
 Accuracy with handling & recording sales transactions and record keeping
 Experience with computer systems such as Microsoft Office applications, CRM software, web browsers, social media platforms, smart phones, tablets.
 Legally able to work in United States
 Valid driver’s license with a clean driving record.

Desired:

 Bachelor’s degree or higher in related field
 Event and/or project management experience
 Experience recruiting, training and supervising volunteers
 Remarkable customer service skills
 Skilled at conflict resolution
 Experience working in Adobe Creative Suite and website management
 Ability to work independently
 Strong interpersonal and problem‐solving skills
 Comfortable with a high level of physical activity (lifting up to 40 pounds)

HOW TO APPLY
Please include a resume and letter of interest.
Resumes will be accepted until Friday, October 23rd. No calls please.

Work Environment:
Staff is expected to work in a variety of environments, including but not limited to indoor, outdoor and tented events, board and committee meetings, virtual events, and the Chamber office.

Astoria‐Warrenton Area Chamber of Commerce / PO Box 176 / Astoria, OR 97103 / (503) 325‐6311 / oldoregon.com

Overview:

 Plan, organize and direct AWACC’s events and activities for members and the community.
 Implement programs, services and activities to ensure program objectives are delivered to membership, sponsors and community at large.

 Develop and maintain a collaborative working relationship between the Chamber and other businesses, government departments, volunteers and community organizations.

 Compile information on event activities for the Director and the Board, both in written and verbal reports when requested.

 Maintain accurate records, communicate with co‐workers and utilize both physical and digital record keeping systems to ensure information accuracy and redundancies. Use of an internal server for digital file storage.

 File and track all necessary applications and permits related to events.
 Create and manage the event budgets.
 Work to support current sponsors and identify new ones.
 Communication effectively verbally and in writing, both in public and interpersonal areas.
 Handle and prioritize conflicting complex demands.
 Serve as a liaison to the members, volunteers, sponsors and community organizations who work with the

AWACC.

 Be professional, diplomatic, flexible and committed to accuracy and customer service.
 Exercise independent judgment, work under pressure with constant deadlines and multiple priorities, and coordinate projects in complex organizational structure while performing optimally and maintaining both quality and quantity of work.

 Promote teamwork and professionalism with the ability to manage in some areas while serving as an assistant in others.

 Shop directly or provide list to Bookkeeper of needed items to be purchased for day‐to‐day and event tasks.
 Work within guidelines established by the AWACC bylaws and policy manual.
 Attend weekly staff meetings at AWACC.
 Take on new responsibilities as requested by the Executive Director, which may include: o Providing customer service to visitors in person, online and by phone. o Attending community meetings or activities as relates to job duties. o Posting to AWACC’s social media channels and/or responding to the public.

 This position sometimes calls for significant lifting and carrying (approx. 40lbs.).
 This position sometimes calls for hauling items with personal vehicle

Physical Requirements:
Event set‐up, operation, and tear‐down can involve long days and the need to lift or move heavy equipment and supplies. Most days are office work only and require mental clarity and focus along with the ability to work at a computer for extended periods.

COMPENSATION
This is a 24‐32 hour per week, part‐time, year‐round position with full‐time possible with additional duties for the right candidate.
Starting Wages: $18 ‐ $21/hr DOE
Two weeks paid earned leave in first year
401k with 50% Employer match up to 3.5%
Group Medical, Dental, Vision Insurance Available

Astoria‐Warrenton Area Chamber of Commerce / PO Box 176 / Astoria, OR 97103 / (503) 325‐6311 / oldoregon.com

Job Type: Part-time

Pay: $18.00 – $21.00 per hour

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Paid time off
Professional development assistance
Vision insurance

Schedule:

8 hour shift
Monday to Friday
Weekends

COVID-19 considerations:
For COVID safety we require masks unless at your own desk and employees are welcome to work from home when appropriate.

Education:

High school or equivalent (Preferred)

Experience:

Microsoft Office: 1 year (Required)
Customer Service: 1 year (Preferred)

This Job Is:

A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
A job for which all ages, including older job seekers, are encouraged to apply
Open to applicants who do not have a college diploma
A job for which people with disabilities are encouraged to apply

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