Receptionist – Hal Hays Construction, Inc. – Riverside, CA

Hal Hays Construction, Inc. invites you to join our talented and award-winning team as we grow our company to the next level. We provide General and Civil construction services to select high-growth markets like Utility Agencies, Military/Federal, Municipalities, Public Works, and Water Agencies. We provide Facility Modernizations, New Construction, Heavy Civil & Industrial work, Dry & Wet Utilities, Roads & Highways, Energy solutions, Aviation and Transit Infrastructure, and Security enhancements.

Besides a great salary, paid holidays, and sick/vacation time, our team members enjoy:

  • Comprehensive insurance program (medical, dental, vision, prescriptions, life insurance)
  • 401(k) savings plan
  • Annual profit sharing
  • Paid industry training and certifications (in eligible areas)
  • The Wayne B. Hays Scholarship Program (for HHCI employees and family member’s educational pursuits)
  • Community Service volunteer opportunities
  • Annual Summer & Christmas Parties and Quarterly BBQ’s

About Hal Hays Construction, Inc. (HHCI)

Celebrating over 28 years of service to clients, Hal Hays Construction, Inc. (HHCI) is an award-winning design build construction company providing vertical and civil construction services for high-growth clients throughout the Western states. HHCI is recognized as an INC 5000 High Growth Firm, ENR-Ranked Top California Contractor, Edison Supplier of the Year, National MBE Constructor of the Year, and Accredited Quality Contractor. HHCI’s corporate headquarters is in Riverside, CA with branch offices in Redding, CA. Visit our website at www.halhays.com.

We are looking for a Receptionist/Administrative Assistant to work from our corporate office in Riverside, CA

FLSA Classification: Non-Exempt

Essential Functions/Responsibilities:

  • Will be using a multi-line phone system to answer all phone calls. Needs to screen the caller and forward the phone call to the appropriate personnel
  • Professionally greets visitors and clients with a positive and helpful attitude at all times
  • Processes hotel reservations and ensures they are within the companies daily budget
  • Sorting and distributing all incoming mail on a daily basis
  • Maintain and manage all company credit cards and reconcile the credit card statements
  • Process all expense reports on a weekly basis
  • Updating the company tool inventory list and providing it to the CEO
  • Updating the company employee directory list
  • Responsible for ordering/creating business cards
  • Orders office supplies and keeps the supply room clean and organized
  • Performs routine office duties including; e-mailing, faxing, filing etc.
  • Coordinates meetings and maintains the Conference Room schedule
  • Produce and compose memos, letters, lists, simple spreadsheets when needed
  • Maintain cleanliness of reception area, conference rooms, kitchen etc.
  • Receives all deliveries and distributes them to the appropriate personnel
  • Makes travel arrangements and appointments when needed
  • Monitor visitor access and maintain security awareness
  • Reviews the CEO’s and Owner’s office inbox
  • Will be working on projects provided by the Accounting Manager and Human Resources Manager
  • Other duties as assigned

Qualifications:

  • 2+ years experience as a Receptionist or Administrative Assistant
  • Prior experience with working at Construction Company is a plus
  • Must have strong organizational skills along with excellent verbal and written communication abilities
  • Must be able to work under deadline demands and in a fast paced environment
  • Required to have regular attendance and punctuality
  • Proficient in Microsoft Office such as Word, Excel, PowerPoint and Outlook
  • Ability to communicate with individuals at multiple levels
  • Professional in dress and conduct
  • Required to pass a pre-employment drug test/background
  • Required to have a valid Driver’s License and clean driving record

Disclaimer: The information in this job description indicates the general nature and level of work to be performed. It is not designed to contain or be interpreted as comprehensive of every job duty, responsibility, or qualification required by an employee assigned to this job. While employed in this position, an employee may be required to perform other assignments not listed on this job description.

Hal Hays Construction, Inc. is an Equal Opportunity Employer- The Company does not discriminate against employees or applicants on race, color, creed, age, gender, sexual orientation, national origin or ancestry, religion, marital status, military service/veteran status, pregnancy, physical or mental disability, medical condition, including genetic characteristics, or any other consideration made unlawful by federal, state, or local laws.

Job Type: Full-time

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift

Experience:

  • receptionist: 2 years (Preferred)

Location:

  • Riverside, CA 92501 (Required)

License:

  • Driver’s License (Required)

Work authorization:

  • United States (Required)

Typical start time:

Typical end time:

Company’s website:

  • www.halhays.com

Work Remotely:

Source: Indeed.com
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