Accounting Supervisor – Variety Care, Inc. – Oklahoma City, OK

Overview:

Department: Administration

Position: Accounting Supervisor

Employee Category: Exempt

Reporting Relationship: Comptroller

Character Core Qualities:

• Dependability—Fulfilling what I committed to do, even if it means unexpected sacrifice
• Diligence—Investing all my energy to complete the tasks assigned to me
• Initiative—Recognizing and doing what needs to be done before I am asked to do it
• Thoroughness—Knowing what factors will diminish the effectiveness of my work or words, if neglected

Summary of Duties and Responsibilities:

Performs various accounting functions to include supervising accounting staff, posting entries, verifying and reconciling source documents to financial reporting system output, processing payments, and/or assisting in preparation of billings and other financial reports. Performs month-end and year-end activities. Responds to inquiries and contacts other departments and/or vendors to resolve a variety of problems. Troubleshoot day to day work related issues with other Accountants, and provide feedback to Supervisor.

Responsibilities:

Primary Duties and Responsibilities:

• Supervise and support all Accounting Staff in their roles in the Accounting Department.
• Work with Comptroller to ensure that there are functioning controls in place for all roles within the department to meet established policies and guidelines.
• Troubleshoot day to day work related issues with all employees in the Accounting Department, and provide feedback to Comptroller.
• Responsible for ensuring that all month end and year end closing processes are accurate and complete.
• Prepare monthly financial statements and accompanying schedules for staff and board members of multiple entities.
• Review bi-weekly payroll for accuracy and act as back-up processor when payroll staff is unavailable.
• Review and approve all Accounts Payable transactions daily for proper coding and adherence to procurement policies and procedures.
• Prepare routine journal entries and post financial transactions; reconcile sub ledgers to the general ledger and resolve differences; review entries and schedules prepared by staff.
• Assist in daily cash counting, preparing and/or coding all deposits and account transfers, ensuring proper classification to the general ledger.
• Coordinate and assist in monthly and annual cash audits at all clinics.
• Monitor the preparation of the fixed asset schedules to include asset setup in the depreciation software as well as purchase and disposition of such assets; ensure inventory is updated and accurate. Ensure physical inventory is taken every two years.
• Prepare routine journal entries and post financial transactions; reconcile sub ledgers to the general ledger and resolves differences.
• Record and track all grant related accounting entries to include reconciling related balances.
• Perform monthly reconciliations of company bank accounts and assigned general ledger accounts.
• Prepare monthly statements and billings for special programs and grants.
• Maintain accounting software to include setting up new accounts, maintaining users, troubleshooting and closing out year-end.
• Preparation of annual and mid-year budgets.
• Assist in preparation of UDS report, cost reports and compliance reports.
• Prepare all audit related materials and schedules as required by the audit. Act as point for all information requested by the auditor; ensure that all work performed by staff meets audit requirements.
• Support Variety Care’s accreditation as a Patient Centered Medical Home and our commitment to provide care to all Variety patients that is Safe, Effective, Patient Centered, Timely, Efficient, and Equitable. Provide leadership and work with all staff to achieve the goals of the “Triple Aim” of healthcare reform—to improve the experience of care, improve health outcomes, and decrease healthcare costs.
• Perform miscellaneous job-related duties as assigned.

Qualifications:

Requirements, Special Skills or Knowledge:

• Bachelor’s degree in Accounting or related field.
• 5 years of accounting and supervisory experience requiring a full understanding of accounting and general accounting principles.
• Ability to utilize an automated accounting system.
• Ability to understand and interpret vendor invoices, statements, and other requests for payment.
• Ability to process computer data and to format and generate reports.
• Must possess strong communication, interpersonal and leadership skills.
• Proficient in Excel, building/producing spreadsheets, charts, etc.
• Ability to analyze and solve problems.
• Knowledge of purchase orders and related accounts payable documentation.

Preferred Skills or Knowledge:

• Certified Public Accountant.
• Master’s degree in Accounting or related field.
• Great Plains software experience highly preferred.