Reference Request Coordinator – Peloton Advantage, LLC – Parsippany, NJ


Peloton Advantage, LLC, is a thriving medical communications company located in Parsippany, New Jersey. We are a group of talented publication professionals that strive to deliver the highest quality projects to our clients.

We are seeking a Reference Request Coordinator to join our team! This is a hands-on detail-orientated position that provides an excellent opportunity for growth and advancement. If you excel in a collaborative team environment and enjoy being rewarded for stellar performance, we encourage you to apply!

Key Responsibilities Include:

  • Execute reference requests for the company
  • Maintain the “All References” folder and the EndNote database for all references ordered
  • Assist the editors with manual entry of citations (i.e. abstracts and posters) into the EndNote database
  • Track, retain and submit to Finance all receipts for references and permissions and ensure they have proper billing codes
  • Provide Finance with reconciliation of receipts on a monthly basis according to the closing schedule
  • Manage workload and provide backup coverage to Office Assistant and support staff
  • Facilitate material delivery to writers, editors, etc.
  • Assist with answering the front door and greeting visitors on a daily basis
  • Provide backup Front Desk duties, as needed. Including greeting visitors and accepting packages
  • Support ad hoc requests
  • Comply with established company standards, policies and procedures
  • Maintain timely submission of timesheets
  • Maintain consistent attendance


  • BA or BS in marketing, communications or biology, or minimum of 1-2 years of general business, pharmaceutical, or medical communications experience.
  • At least 1 year of experience working within a professional services firm handling reference requests
  • Strong computer skills, including Microsoft Word, Excel, Access, Power Point and Project Management software
  • Ability to work both independently and in a team structure
  • Familiarity with Reference Manager and/or EndNote is a plus

This position is based in our Parsippany, NJ headquarters. No recruiters, please.

To Apply to this job Please go to website address given in Source below