Grant Officer 2 – Salt Lake Community College – Salt Lake City, UT

The Office of Sponsored Projects inspires superior grant administration practice by developing and maintaining a robust grant administration infrastructure, and providing exceptional service and leadership in the pursuit and management of scholarly grant-related activities at Salt Lake Community College. We are looking for a dynamic, motivated, highly organized individual to fill the open position of Grant Officer II.

The Grant Officer II, Sponsored Projects and Research Administration is a key member of the Office of Sponsored Projects team and plays a crucial role in creating a culture of excellence in grant administration. Serving as a lead team member managing a portfolio of sponsored projects throughout the grant life cycle, the Grant Officer II is an experienced professional in sponsored project administration. The Grant Officer II is proficient in: funding identification, grant strategy, sponsored projects proposal development, budgeting, contracting and negotiation, subawards, compliance monitoring and reporting, sub recipient monitoring, uniform guidance interpretations, sponsored reporting and project management. The Grant Officer II is a professional who understands the principles of grant administration, follows established processes and procedures, and provides grant expertise, leadership, support and oversight to assigned College departments, faculty, principle investigators and project staff.

Essential Responsibilities and Duties

Pre-Award Responsibilities:

  • Serve as the primary point of contact and day-to-day manager on matters related to assigned sponsored projects grant portfolio within the purview of OSP
  • Lead the proposal development process with minimal assistance, using and following all OSP materials and processes
  • Develop complex proposals above $500,000.00
  • Research funding opportunities
  • Research information and data necessary for sponsored project proposal development
  • Lead budget development and internal approval process
  • Manage, facilitate and coordinate complex proposals and other documents demonstrating technical expertise and grammatical accuracy
  • Write sponsor memorandum independently and proficiently
  • Write, review and edit project narrative
  • Act as a sponsor liaison
  • Lead grant submission process with OSP Director
  • Understand and follow OSP standard operating procedures, processes, duties and tasks; assist in procedure development

Post-Award Responsibilities:

  • Serve as the primary point of contact and day to day manager on matters related to assigned grant portfolio
  • Lead contract review components applicable to OSP and coordinate contract activities in a timely manner
  • Write and negotiate sponsor memorandum independently and proficiently
  • Administer, review, and close out sponsored projects above $500,000
  • Keep abreast of programmatic deadlines
  • Coordinate with principle investigator on reporting deadlines, including review and submission
  • Ensure reporting deadlines are met
  • Maintain awareness of financial status and work with Business Office
  • Administer compliance and regulation oversight for programmatic activities, making sure projects are conducted legally and responsibly while completing program activities
  • Coordinate all (programmatic and financial) modifications in a timely manner
  • Adhere to process and procedures for record retention
  • Act as a sponsor liaison
  • Coordinate and participate independently in sponsor administrative site visits and audits
  • Understand and follow OSP standard operating procedures, processes, duties and tasks

Compliance Responsibilities:

  • Demonstrate proficiency and knowledge of applicable grant regulations
  • Advise as an expert on sponsored project regulations and compliance
  • Provide advice on and interpretation of sponsor, SLCC and OSP policies
  • Review proposals for compliance with SLCC, solicitation, agency, Office of Management and Budget and any other applicable regulations before submission
  • Monitor award compliance and follow up with principal investigators, project managers, funding agencies, and college staff
  • Take action to address and resolve compliance issues by researching the issue and counseling with OSP assistant director, then taking appropriate action with principle investigator and project staff

Project Management Responsibilities:

  • Communicate expectations and roles with principle investigators, project staff and department leadership
  • Maintain project files
  • Develop all materials and documents according to regulations and OSP practice
  • Contribute to the development and revision of templates and guidelines as assigned
  • Keep relevant staff informed about deadlines, deliverables, responsibilities and next-steps throughout the life-cycle of the grant
  • Provide regular reports on work-in-progress to supervisor
  • Solve problems related to the administration of awards in a timely manner by communicating effectively, providing appropriate resources and other project related materials, and seeking guidance when necessary
  • Mentor principle investigators, project staff and supervisors in assigned areas

Reporting & Funding Opportunity Coordination

  • Act as a funding opportunity administrator
  • Research and identify funding opportunities appropriate for Salt Lake Community College
  • Coordinate, prepare and distribute resources and information on funding opportunities to interested parties throughout the college
  • Oversee listserv and other funding opportunity resources
  • Coordinate and prepare reports on potential funding opportunities

Serve as data steward/liaison

  • Coordinate and prepare reports for use by OSP, College administrators, including Cabinet and the Board of Trustees, and others

Outreach and Engagement Responsibilities:

  • Improve the visibility of the Office of Sponsored Projects
  • Contribute to the creation of a grant culture at Salt Lake Community College
  • Develop positive relationships within the college grant community
  • Actively engage to increase the amount of grant funding at Salt Lake Community College
  • May serve on one or more special committees within the college or community, in order to increase awareness of OSP, develop and strengthen partnerships and open the door to new grant opportunities
  • Engage in professional development and educational activities that improve knowledge and skills necessary to perform Grant Officer II job responsibilities
  • Keep abreast of OSP trainings and refer College administration, faculty and staff to these opportunities
  • Contribute to the development and facilitation of sponsored project administration training as determined by OSP leadership
  • Facilitate workshops to provide technical assistance and training in sponsored project administration
  • Train and mentor principle investigators and project staff
  • Keep abreast of the various types of sponsored projects and how they are administered
  • Participate in the onboarding and training of new or existing OSP staff as assigned
  • Serve as an effective team player by showing loyalty to colleagues and support for department decisions
  • Demonstrate integrity, service, mindfulness, and responsibility in all work areas

Other Duties as Assigned.

Essential Responsibilities and Duties Continued Preferred Qualifications

Strong preference given to candidates with the following qualifications:
1. Master’s degree in a related field
2. Extensive public grant administration experience in math, science, engineering or health sciences.
3. Project Management Certification (PMI, CAPM, IPMA), Research Administration Certification (CRA, CPRA, CFRA), and/or Grant Writing Certification.
4. Experience in higher education or academic setting.

Minimum Qualifications

Bachelor’s degree in research administration, business, communication, finance, public administration, healthcare administration, non-profit management, science, math or related field
Three (3) to six (6) years of direct, full-time, paid experience in research administration or working on grants and contracts with public or private funding agencies.

Knowledge, Skills & Abilities

Sponsored Project and Research Administration Knowledge, Skills and Abilities:

  • Knowledge, skills and abilities specific to research administration at an intermediate level
  • Knowledge of the grant life cycle and the skills and ability to manage all of its aspects, including pre-award process, submission process, post-award process, regulatory compliance, budgeting and best practices
  • Knowledge and proficiency of most commonly applicable grant regulations
  • Ability to read, comprehend, interpret and apply governmental and organizational grant regulations
  • Ability to explain policies, procedures, rules, and regulations in a clear manner
  • Knowledge of effective grant writing and research processes
  • Knowledge and skills in designing, writing and editing complex documents and reports including standard operating procedures
  • Ability to write competitive grants
  • Knowledge in state and federal grants, budgeting, and/or appropriations funding
  • Knowledge of project management techniques
  • Knowledge, skills and ability to lead sponsored project teams and individuals throughout the life cycle of the award
  • Ability to manage numerous complex projects, grants, and contracts concurrently and with accuracy, in a timely manner
  • Ability to work effectively both independently and as part of a team
  • Ability to manage and prioritize projects effectively to meet deadlines
  • Ability to facilitate meetings and coordination of work teams
  • Ability to work under pressure
  • Ability to meet deadlines
  • Skills in verbal communication
  • Skills in interpersonal communication
  • Organizational skills and detail oriented
  • Ability to effectively and expediently problem solve
  • Ability to learn and utilize new or evolving technology, software and database systems, especially electronic research administration systems
  • Ability to demonstrate integrity, service, mindfulness, and responsibility in all work areas
  • Ability to travel between SLCC campuses and off campus, with some overnight travel required
  • Ability to demonstrate accountability for actions and willingness to correct performance as needed
  • Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College.
  • Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities.

Non-Essential Responsibilities and Duties Special Instructions

Documents Required
1. Resume
2. Cover Letter
3. Professional Writing Sample – use other document to attach

FLSA Exempt SLCC Information

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”).

This position may require the successful completion of a criminal background check.

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