Executive Assistant

OVERVIEW:

The Administrative Assistant coordinates schedules, prepares reports, maintains and creates spreadsheets, and prepares communications for those assigned ensuring all business support is appropriately covered.

KEY RESPONSIBILITIES:

• Types reports, memos, letters and other documents using word relevant computer software.
• Answer phone calls and direct calls to appropriate parties and takes detailed messages.
• Records, types and distributes communication as directed.
• Performs general office duties such as ordering supplies, maintaining records management database systems.
• Files and retrieves corporate documents, records and reports.
• Coordinate MS Outlook calendars of assigned team members
• Coordinate meetings to include securing conference space, needed supplies and agendas
• Coordinate meetings and business travel for assigned team:  hotels, flights and rental cars
• Distribution information; maintenance of electronic and required paper files
• Assist other administrative staff members as necessary
• Perform all other duties as assigned

EDUCATION and/or EXPERIENCE:

• High school diploma; college preferred
• Minimum of three years’ of administrative experience
• Proficient in Microsoft Office Software (Outlook, Excel, Power point, Word)

Competencies

• Strong interpersonal/teamwork skills; ability to maintain confidentiality
• Good communication skills; strong grammar and punctuation skills
• Strong organizational, time management and problem solving skills
• Ability to manage and balance multiple priorities in deadline-driven environment
• Ability to work overtime when necessary to meet deadlines

Sanofi US Services, Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce.  All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

#GD-SA

#LI-SA

#CHC

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.